Accounting Assistant

Our client, a growing Manufacturing company, is seeking an Accounting Assistant with hands-on experience in accounts payable, accounts receivable, and payroll. Reporting to the Controller, this position will join a small, collaborative accounting team and support day-to-day accounting operations, bank reconciliations, and month-end activities.

This opportunity is well suited for a self-motivated professional who enjoys variety, takes ownership of their work, and brings a positive, team-oriented approach. The ideal candidate is comfortable working independently, communicating directly, and adjusting priorities as business needs evolve.

• Process a high volume of vendor invoices accurately and on time
• Review invoices and supporting documentation, research discrepancies, and coordinate resolutions.
• Maintain vendor records, assist with vendor setup, and respond to vendor inquiries.
• Record automatic payments and maintain organized accounts payable documentation.

• Prepare and support customer invoicing
• Research customer account questions and help resolve billing and credit discrepancies.
• Maintain accurate accounts receivable records and communicate with customers and internal team members as needed.

• Process payroll for up to approximately 100 employees.
• Review timekeeping information, enter PTO, and coordinate with supervisors to resolve discrepancies.
• Maintain employee information in payroll and timekeeping systems.
• Assist with new-hire paperwork, benefits enrollment and changes, and payroll-related reporting.
• Support retirement plan submissions and workers' compensation audit reporting.
• Maintain confidentiality of payroll, employee, and financial information.

• Prepare monthly bank reconciliations.
• Reconcile account balances to supporting documentation and assist with researching variances.
• Support month-end close and prepare routine accounting reports.
• Assist with purchase orders, purchasing and receiving documentation, and related recordkeeping.
• Provide backup support and assist with other accounting and administrative projects as priorities change.

• Hands-on experience in all three core areas:
  accounts payable, accounts receivable, and payroll.
• Experience processing high-volume accounts payable.
• Experience processing payroll for approximately 50–100 or more employees.
• Strong attention to detail, accuracy, organization, and follow-through.
• Proficiency in Excel and comfort working with accounting and payroll systems.
• Ability to manage multiple deadlines, work independently, and adapt to changing priorities.
• Clear, professional communication skills when working with coworkers, vendors, and customers.
• A collaborative, solution-focused approach and willingness to help beyond assigned responsibilities.
• Ability to work fully onsite, Monday through Friday.

• Sage 100 and intermediate to advanced Excel
• Experience supporting a small accounting team in a growing, fast-paced business.
• Familiarity with purchase orders, receiving documentation, and inventory-related accounting process