Administrative Coordinator

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Closing Date:

01/23/2026

Type of Position:

Professional Staff - Fiscal Affairs

Job Type:

Regular

Work Shift:

Sponsorship Available:

No

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

* Health:
Medical, Dental and Vision plans available for qualifying staff and family

* Holiday, Vacation and Sick Leave

* Education discount for staff and dependents (undergraduate only)

* Retirement:
Up to 10% matched contribution from UAMS

* Basic Life Insurance up to $50,000

* Career Training and Educational Opportunities

* Merchant Discounts

* Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting, please contact Human Resources at ask recruitment.

Department:

IA | Gifts & Records Mgmt

Department's Website:

uams.edu/development

Summary of

Job Duties:

The Administrative Coordinator II will provide gift processing and administrative support for the Foundation Administration team within Institutional Advancement. Responsibilities include, but are not limited to, receiving, sorting and distributing mail, coding donor checks for deposit, preparing and processing donor gifts for entry, processing daily deposits, researching new donors, scanning donor documentation, processing invoices and miscellaneous reimbursements, managing gift processing inventory levels, serve as a resource for inquiries from donors and others, answering the main phone line, and other administrative duties as assigned.

This position works with all areas of Institutional Advancement. With the goal of providing the best possible customer service to both internal and external stakeholders, this position functions with a high degree of professionalism, independence, and organization to ensure efficient and continued coverage of administrative needs.

Qualifications:

Minimum Qualifications:

* Bachelor's Degree PLUS two (2) years of experience in administrative support OR associate's degree PLUS four (4) years of experience in administrative support OR High School Diploma/GED PLUS six (6) years of experience in administrative support.

* Ability to follow oral instruction, read and write. One year of related experience working with information systems or data systems.

Experience with Outlook and Microsoft Office software - Word and Excel required. Excellent communication skills (written and oral). Excellent computer skills and ability to learn computer programs.

Preferred Qualifications:

* Ability to solve problems and work independently. Works daily with all staff, other departments, donors and others.

Additional Information:

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

Cover Letter/Letter of Application, Resume

Optional Documents:

Special Instructions to Applicants:

Recruitment Contact Information:

Please contact ask recruitment for any…