Administrative Specialist III

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Closing Date:

Type of Position:

Clerical

Workstudy Position:

No

Job Type:

Regular

Work Shift:

Day Shift (United States of America)

Sponsorship Available:

No

Institution Name:

Division of Agriculture of the University of Arkansas

The University of Arkansas System Division of Agriculture is a state wide campus, with faculty based on University campuses, at Research and Extension Centers and in every Arkansas county. It consists of the Arkansas Agricultural Experiment Station (AES) and the Arkansas Cooperative Extension Service (CES), and is home to more than 1400 employees. The Division was established in 1959 and is headed by the Vice-President for Agriculture.

The Division headquarters is located in Little Rock with the rest of the University of Arkansas System Administration. As an employer, the University of Arkansas System Division of Agriculture offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance.

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

To apply for the position, please click the Apply link/button.

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For general application assistance or if you have questions about a job posting, please contact Human Resources at  or .

Department:

4H & Youth Development

Department's Website:

uada.edu

Summary of

Job Duties:

Self-Management

* Organize and prioritize tasks effectively to meet outlined deadlines with the expected time frame with minimal delays

* Follows attendance and leave policies by reporting to work on time daily and scheduling leave so that it does not interrupt or interfere with completion of job assignments

* Exhibits professionalism in behavior and personal presentation with no documented complaints and monitored by supervisors' observations

* Ensures the security of confidential information without any documented infractions as monitored by supervisor

* Builds trust and credibility by demonstrating reliability and consistency with work performance

* Demonstrates the flexibility and adaptability to understand and adopt necessary changes to established practices

* Supports the Division's non-discrimination objectives. Recognizes and respects the differences in people with no documented complaints

Communication

* Answers telephone in a professional, courteous manner utilizing the correct institutional greetings. Protects the privacy of assigned professionals when taking messages

* Sends out emails, correspondence, letters, and other official documents using correct spelling, grammar, and punctuations

* Listens to feedback and makes the needed corrective actions without documented complaints

* Maintains confidentiality and shares ideas and information appropriately

* Relays messages in a timely and efficient manner without delay

Quality & Quantity of Work

* Produces high-quality work without documented complaints by supervisor

* Properly maintains records and equipment

* Takes action to develop or acquire skills that enhance job effectiveness.

* Clarifies expectation with specialist about what needs to be done and how to do it without observed infractions

* No documented complaints about failure to perform task due to non-job-related activities

* Works for assigned specialist in a conscientious manner and incorporates duties into existing workload with due consideration. Ensures monthly postage and copier reports are submitted on time and without error. Assist staff with arrangements for meetings and trainings

Technical Expertise

* Drafts correspondence according to supervisor's and staff instructions or standard format with few grammatical errors

* Composes, compiles, edits, prints, and enters data for various reports, narratives, newsletters, and training materials from rough draft with few errors

* Use technology effectively to complete reports, handouts, budgets, and data entry (including Workday, Excel, Word, PowerPoint, etc.)

* Files all paperwork properly and in a timely manner such as travel, leave request, requisitions, publication orders, etc.

* Maintains files and routinely consolidate and/or destroy…