Executive Assistant II

Closing Date: 02/05/2026

Type of Position:
Clerical

Job Type: Regular

Work Shift:

Day Shift (United States of America)

Sponsorship Available:
No

Institution Name:
University of Arkansas for Medical Sciences (UAMS)

COM | Microbiology & Immunology Admin

The Executive Assistant II will provide high-level administrative support to the Department Chair and Assistant Chair, ensuring smooth daily operations of multiple projects for executive-level management. This position anticipates the needs of departmental leadership and proactively brings together the appropriate people and resources to support informed decision-making and timely issue resolution. Serving as a primary point of contact for internal and external stakeholders, the Executive Assistant II manages complex scheduling, coordinates departmental activities, and supports a wide range of initiatives with professionalism, discretion, and minimal oversight.

• Bachelor's degree plus three (3) years of administrative or related experience
• High School diploma/GED, plus seven (7) years of administrative or related experience

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)

• Provide executive-level administrative support to the Department Chair and Assistant Chair.
• Coordinate day-to-day departmental operations with minimal supervision.
• Serve as liaison and primary point of contact for other programs, departments, and agencies, offering guidance and appropriate correspondence.
• Manage the Chair’s calendar and oversee departmental conference room scheduling.
• Create, edit, and prepare program and presentation materials.
• Coordinate departmental travel, including preparing itineraries, processing travel authorizations, and submitting reimbursements in partnership with UAMS Travel.
• Arrange travel-related logistics for recruitment activities.
• Reconcile departmental credit card expenses in collaboration with Travel and Procurement.
• Provide backup support to the Procurement Specialist.
• Approve and process payroll for all hourly employees.
• Coordinate and execute departmental special events.
• Serve as a point of contact for service requests, equipment needs, and repairs.
• Responsible for departmental inventory, management, and organization.
• Maintain overall department upkeep, ensuring common areas and shared resources remain orderly and functional.
• Support monthly faculty meetings, including scheduling, preparing agendas, and distributing materials.
• Perform additional tasks as assigned to support departmental operations.

Yes

Cover Letter/Letter of Application, Resume

Criminal Background Check, Financial Credit Check

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.