Program Manager

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** UAMS offers amazing benefits and perks** (available for benefits eligible positions only):
* Health:
Medical, Dental and Vision plans available for qualifying staff and family
* Holiday, Vacation and Sick Leave
* Education discount for staff and dependents (undergraduate only)
* Retirement:
Up to 10% matched contribution from UAMS
* Basic Life Insurance up to $50,000
* Career Training and Educational Opportunities
* Merchant Discounts
* Concierge prescription delivery on the main campus when using UAMS pharmacy
* Bachelor's degree plus four (4) years of program and/or project management experience
** or
* ** High School diploma/GED plus eight (8) years of program and/or project management experience required.
* Advanced proficiency in computers (preferably Microsoft Office Suite)
* Excellent communication skills: written, verbal, and listening.
* Must be able to interact well with others one-on-one and as part of a team.
* Ability to set priorities and maintain a high level of organization while managing multiple deadlines.
* Possess a high degree of initiative for independent work.
* Demonstrate attention to detail, accuracy, and thoroughness.
* Handle sensitive information with absolute confidentiality.
* Computer experience and the ability to learn additional programs as needed.
* Managing the onboarding process for Faculty members across 11 divisions, including those in Northwest Arkansas.
* Collaborating with various departments such as Professional Staffing, Provider Enrollment, Immigration & Malpractice offices, Human Resources, EPIC trainers, Student Employee Health Services, and the Portrait Studio.
* Ensuring offer letters meet COM (College of Medicine) standards through reviewing, modifying, and editing.
* Managing the offer letter approval process in JFR by obtaining the required signatures and submitting for approval.
* Managing appointment actions in JFR, including documentation for time/salary changes, separations, adjunct, and academic appointments.
* Collecting and inputting data into Red Cap for the purpose of building and maintaining profiles for Annual Faculty Evaluations.
• Initiating immigration cases for foreign national employees using Immigration Tracker and overseeing cases not managed in-house by the UAMS immigration office.
* Providing administrative assistance to the Chair of the Internal Medicine Department.
* Coordinating administrative tasks for the Department Chair, Department Administrator, and coordinating administrative tasks for the Department Chair, Department Administrator, and Education Program Director.
* Managing schedules, documentation, meetings, events, and other office duties.
* Coordinating and planning department-wide events.
* Handling day-to-day operations such as answering phones, mail duties, reports, ordering supplies, and addressing faculty needs.
* Screening and routing Chairman's calls as appropriate.
* Scheduling and coordinating Faculty meetings, budget meetings, Division Directors meetings, and Hospital Leadership meetings.
* Overseeing procurement for the Internal Medicine department, including P-Card management, supply ordering, creating requisitions, and staying informed about procurement policies.
* Managing special event forms, requests, spend authorizations, expense reports, and supplier invoice requests for department events, guest speakers, travel, and purchasing needs
* Organizing the yearly departmental flu shot clinics.
* Collaborate with individual divisions or departments for special events such as guest speakers and investiture ceremonies.
* Ensuring all necessary supplies and resources are available for faculty.
* Managing registration and documentation processes.
* Assisting the IM Vice Chair of Mentoring in maintaining committee information in Red Cap, scheduling training sessions, and coordinating committee cycles.
* Supporting the department committees as assigned by maintaining membership records, creating agendas, recording meeting minutes, participating in sub-committees when needed, and maintaining working relationships with other entities on site to achieve the Vision 2029 goals.
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