Operations Coordinator Job Little Rock area,Arkansas USA,Administrative/Clerical

Closing Date:

Type of Position:

Administration - Operations

Workstudy Position:

Job Type:

Regular

Work Shift:

Day Shift (United States of America)

Sponsorship Available:

Institution Name:

University of Arkansas at Little Rock

The University of Arkansas at Little Rock is a metropolitan research university that provides an accessible, quality education through flexible learning and unparalleled internship opportunities. At UA Little Rock, we prepare our more than 8,900 students to be innovators and responsible leaders in their fields. Committed to its metropolitan research university mission, UA Little Rock is a driving force in Little Rock's thriving cultural community and a major component of the city and state's growing profile as a regional leader in research, technology transfer, economic development, and job creation.

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Department:

Office-Government Relations

Summary of

Job Duties:

The Operations Coordinator is responsible for taking a support role in the daily administrative operations of the University Affairs Division, which is responsible for local, state, and federal government affairs. The Operations Coordinator also provides project support for the Chancellor’s Office as needed.

The Operations Coordinator works closely with the Vice Chancellor for University Affairs to design and implement systems to efficiently manage departmental needs including supplies, equipment, phone coverage, events, and planning for key stakeholders visiting campus. Responsibilities also include procurement purchases with P-card; processing purchase requisitions and fund transfers through Workday, and Foundation Fund Tracking and Administration (FFTA); submitting orders and payments to campus catering for University Affairs and other units as assigned.

The Operations Coordinator also provides support for meetings, receptions, and special events organized and coordinated by University Affairs. The Operations Coordinator will be accountable for delivering excellent customer service. This position is governed by state and federal laws, and agency/institution policy.

Qualifications:

Required Education and/or

Experience:

High School Diploma;
Administrative Support experience in a professional setting.

Preferred Education and/or

Experience:

Event experience.
Experience with Workday.

Job Duties and Responsibilities:

Customer Service and Support

Provide quality customer support service to internal and external guests;
Act as liaison for managing contacts from within and outside of campus as needed to support the work of University Affairs, such as IT Services, Finance and Administration, catering services, Marketing and Communications, Student Affairs, and Facilities Management;
Assist with planning and executing events and campus visits with key stakeholders coordinated by University Affairs.

Office Management Support

Provide professional administrative support for the Chancellor's Office and University Affairs, including assisting with management of the Vice Chancellor for University Affairs' calendar by ensuring key legislative and campus events are included and scheduling meetings with stakeholders and relevant personnel as requested;
Assist with campus visits and tours for elected officials and key stakeholders by coordinating invitations, securing space, obtaining and returning golf carts, maintaining materials, and communicating visitor parking needs to campus police;
Handle routine printing, photocopying, scanning of documents, and processing of packages for express delivery;
Assist Vice Chancellor for University Affairs in meeting preparation by providing supporting documents for monthly Arkansas Legislative Council meetings and other public meetings;
Assist with daily bill review during legislative sessions, including printing bills and amendments, assigning bills for review, tracking legislation, and generating reports;
Review agendas for local governing bodies regularly and identify any items of possible interest to the University and provide those to VCUA;
Maintain office supplies;
Carryout annual inventory tracking for University Affairs;
Prepare email, mail, and text message invitations for events or programs;
Prepare agendas for campus visits;
Organize filing system and maintain all University Affairs files;
Ensure accurate contact database…