Project Manager Assistant

Originally founded as a small construction company in 1949, Nabholz is now a team of more than 1,900 industry leading professionals working together to serve our clients, communities, and each other. Over the last 75+ years, we've grown into a national multi-service contractor offering a full range of construction, industrial, civil, and environmental services.

• Medical, Dental and Vision Care
• 401(k) Retirement Savings Plan with Company Matching Contributions
• Long-Term Disability Insurance
• Company-Paid Life Insurance
• Supplemental Voluntary Life and Accidental Death and Dismemberment Insurance
• Dependent Voluntary Life Insurance
• Flexible Spending Accounts
• Paid Holidays and Vacation
• Direct Deposit
• Wellness Program with Incentives

Project Manager Assistant (PMA) are responsible for various project support activities as directed by Project Managers including data entry, document preparation, document logging, distribution, telephone support, and other tasks. PMAs shall support other assistants during workload peaks as directed by their Supervisor.

• Manage administrative support functions and more complex tasks including establishing relative priorities of current and anticipated workload, organizing, and conducting assignments according to deadlines.
• Set up office systems including file maintenance, correspondence deadlines, and project management for own work.
• Prepare and compose letters, reports, correspondence, and perform other clerical administrative support duties as directed from time to time. Maintain confidentiality.
• Prepare, receive, and distribute postal deliveries, UPS deliveries, Fed Ex deliveries, and Plan Room deliveries.
• AIA Documents Program.
• Point of contact for subcontractor registration/classification.
• Receive paper invoices, scan, code, and route paperless invoices in accounting system.
• Run/provide monthly financial reports.
• Assist with monthly project status reports.
• Assist with monthly expense reports.
• Lead or make travel arrangements.
• Assist with RFQ/RFP production.
• Assist with distributing marketing materials.
• Coordinate marketing events.
• Participate in special activities, committees and events as requested.
• This job is safety sensitive for medical marijuana purposes.
• This position requires driving a personal vehicle on behalf of the company or a company vehicle; therefore, the applicant must successfully complete a motor vehicle records check, possess, and maintain a current, valid driver's license in their state of residence, and immediately self-report convictions/violations/tickets to the DOT Compliance Specialist as per Company Policy. Any negative change in the status of the employee’s driving record may result in the revocation of the employee’s privilege to drive for the company.
• All other tasks as assigned.

• Educational and experience requirements include 1-2 years’ business or technical training plus minimum 2 years’ administrative experience or equivalent combinations training and related experience.
• Microsoft Office.
• Timberline Gold Accounting (E.I.S. & Job Cost modules).
• Procore Project Management software.
• Maintain organization of department files.
• Provide computer software support to PM’s.
• Participate in special activities, committees and events as requested.
• Attend training sessions & seminars.
• Excellent communication (written and oral) skills required.
• Knowledge of office routines and business machines.

• Ability to continuously sit, stand, or walk.
• Ability to bend, squat, climb stairs, and lift frequently.
• Ability to lift up to 25 pounds occasionally.

• Office, job site, job trailer, or field office.