Administrative Specialist, Corporate Programs

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Administrative Specialist, Corporate Programs

Full-Time

Hybrid/Rotating LR Based - Little Rock, AR 72201 US (Primary)

High School

Responsible for handling reception and clerical duties while providing departmental support, which include; answering and routing incoming calls, greeting and directing visitors, accepting deliveries, word document processing and other administrative tasks. Responsible for performing administrative functions to support corporate programs and special projects as needed. Support the organization’s mission, vision, and values by exhibiting the following behaviors:
Honesty, Excellence Accountability, Respect and Teamwork.

• Answer incoming telephone calls and route to proper staff or department.
• Maintain processes and procedures manual for assigned area.
• Work with manager to arrange coverage for lunch breaks and scheduled time off.
• Greet, assist, and direct all visitors, vendors, and service personnel in compliance with security requirements.
• Communicate effectively with all internal and external customers.
• Provide administrative support to the executive team, Corporate Secretary, and AFMC Board of Directors as directed.
• Build a general working knowledge of assigned area(s) activities and requirements.
• Perform data entry, word processing and scanning, as required.
• Organize, file, and maintain departmental records, manuals, files, correspondence, and supplies for department and/or executive team.
• Communicate needs and requests to other team members as appropriate.
• Create and maintain resource library for department.
• Create and maintain appropriate documentation as required by assigned area(s), following internal protocols and naming conventions.
• Perform inventory of supplies monthly.
• Oversee mail room – responsible for all outgoing shipments/mail-outs for the executive office; open, sort, date stamp and distribute incoming mail and faxes, memos, and e-mails to assigned area(s);
  Accept and route deliveries, as appropriate.
• Research for reports and correspondence, as requested.
• Assist with coordination of travel for all AFMC employees.
• Ability to accurately prepare and submit expense authorizations, expense reports and purchase requisitions.
• As required, compose, edit, and assist in creating communications, materials, and templates for various projects.
• Compose, proofread, and distribute outgoing correspondence, memos, forms, reports, etc.
• Conduct research, as directed, and prepare reports, presentations and documents for managerial staff and team members.
• Initiate the purchase / request of departmental supplies, obtain appropriate approval, and maintain documentation of all transactions. Reconcile invoices through the Accounting/Finance department.
• Communicate with and serve as back up for other team members.

• Perform specialized functions of special corporate programs as required or directed.
• Researches, analyzes, compiles, and presents information and reports. Disseminates information to appropriate parties.
• Assist in program planning and organizing including assisting in defining program goals and objectives and developing procedures and processes.
• Assist with the collection, organization, analysis, and/or preparation of materials in response to requests for program information and reports.
• Perform an array of technical, research, planning, policy, program assessment, and administrative activities related to program assignment.
• Provide support and collaborates in the planning, development, implementation, analysis, and documentation of a program.
• May create…