Institutional Assistant

Institutional Assistant

The Institutional Assistant enhances the effectiveness of the college by providing personnel oversight and support as well as general office management. The Institutional Assistant reports directly to the Dean and is responsible for college activities related to the implementation and management of Workday and Watermark Products (Activity Insight and Workflow) as well as all other personnel processes, systems, and documentation. This position is governed by state and federal laws, and agency/institution policy.

Required Education and/or

Experience:

• Bachelor's degree with two (2) years of experience in higher education.

Job Duties and/or Responsibilities:

• Liaise with Deans, Directors, and Chairs on the hiring process for the college and departments including hands-on management through the HR system, and advising on workflow in the system;
• Coordinate promotion and tenure processes; provide communication to college units regarding processes; maintain roster of faculty promotion and tenure;
• Coordinate annual review processes; provide communication to college units regarding processes; coordinate documentation between units;
• Coordinate with Associate Deans on employee HR files, including collaborating on the managing college's Activity Insight/Workflow (Watermark) or other HR software) personnel management software;
• Ensure implementation of all processes to Workday (or other HR/finance software) as modules become available;
• Manage building issues by coordinating repairs and maintenance with Facilities Management
• Manage room reservations for all college rooms;
• Maintain database for the schools and departments as appropriate;
• Communicate with Associate/Assistant Deans, Department Chairs, Directors, as well as officers outside of the College on college issues, requests, and concerns;
• Assimilate and distribute information to the college departments and faculty in support of the Director of Communications or Deans;
  Support Director of Communications in essential college communication activities.
• Assist with preparing and distributing agendas and take detailed minutes for Executive Council Meetings, advisory boards, and other meetings as directed by the Dean;
• Assist with preparing and producing college newsletters and annual reports;
• Provide logistical support for college events and meetings;
• Maintain and purchase supplies in support of the Finance team;
• Other duties as assigned.

Knowledge, Skills, and Abilities:

• Excellent written and oral communication skills, presentation and organization skill, and a customer service orientation;
• Ability to work in a team environment;
• Strong database skills;
• Strong customer service abilities;
• Ability to manipulate data in a spreadsheet.

Salary Information: $40,568

Required Documents to Apply:
Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume

Optional Documents:

Recruitment Contact Information:
Jeremy Ecke, CHASSE Dean, jsecke

All application materials must be uploaded to the University of Arkansas System Career Site

Please do not send to listed recruitment contact.

Criminal Background Check, Sex Offender Registry

The University of Arkansas at Little Rock is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry ( MVR ) check, and/or drug screening.

Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which…