Right-of-Way Records Specialist

Job-:
Administrative Services

Location:

Lexington, KY, United States;
Dallas, TX, United States;
Little Rock, AR, United States;
New Orleans, LA, United States;
Oklahoma City, OK, United States Posted:
This Opportunity The Administrative/Right-of-Way (ROW) Records Specialist provides essential data management and administrative support for ROW and real estate acquisition projects, primarily serving electric transmission and substation development for utility clients. Reporting to the ROW Program Manager/Project manager or ROW Supervisor/Assistant Project Manager, this position collaborates with Supervisors, Abstractors, Agents, and Coordinators to ensure accurate document control, data integrity, and compliance with ROW procedures and technical guidelines.

Candidates can sit in any of our offices. Texas, Oklahoma, Arkansas, and Louisiana are considered prime locations. This opportunity has multiple openings - apply if you have strong experience in ERCOT, SPP, SWEPCO, varying voltage, and LARGE-SCALE.Your Impact

Key Responsibilities
Records & Document Management

Set up, organize, and maintain right-of-way project files, including landowner records, acquisition documents, and field notes.

Prepare and produce legal documents such as easements, transmittals, and letters using mail merge and data merge tools.

Review legal documents for completeness, proper execution, and notarization before recording with the appropriate county offices.
Data Entry & Reporting
Input and maintain accurate project data in internal tracking systems.

Generate project reports detailing acquisition status, landowner interactions, payment records, damage settlements, and other key project metrics.

Maintain real-time records of project progress and support report generation for internal and client stakeholders.
Communication & Coordination
Assist in preparing and distributing correspondence to landowners or their representatives regarding the acquisition of rights for transmission or distribution facility projects.

Coordinate with ROW Agents and field teams to provide data and document support as needed.

Support the distribution of maps, property records, and other project materials.
Administrative Support
Provide general administrative support, including preparation of memos, charts, presentations, schedules, and budget summaries using Microsoft Office tools.

Maintain organized project working files and ensure consistency in recordkeeping across projects.

Record ROW documents with local or county government offices, as required.
Compliance/Financial
Ensure all records management practices adhere to client expectations and guidelines.

Support quality control of data and documents to minimize risk and ensure project compliance.

Handle and prepare bank reconciliations, Escrow Account Balance, Reimbursements, etc.

Who You Are

Required Qualifications
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); experience with mail merge and document formatting is essential.

Familiarity with GIS mapping tools such as Google Earth or Esri is preferred.

Experience with right-of-way or land acquisition projects in a utility or infrastructure environment is highly desirable.

Knowledge of land records, public recording processes, and title-related documentation is an advantage.

Financial recordkeeping and management including but not limited to bank reconciliations, Escrow Account Balance, Reimbursements, etc.
Skills & Competencies
Strong attention to detail and organizational skills.

Ability to handle multiple priorities and meet project deadlines.

Excellent communication and interpersonal skills.

Self-motivated with the ability to work both independently and as part of a team.

Ability to assume additional administrative or clerical duties as needed.

Willingness to work in a fast-paced, data-driven project environment.

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About the company

About WSPWSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.

WSP provides a flexible and agile workplace model while meeting client needs. Employees are…