Accountant​/Analyst – AP

Overview

Description:

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Uses reasoning skills and logic to make coding decisions for accurate recording of invoices and expense reports, so expense is properly allocated on the general ledger.
• Thinks analytically to understand IRS and FINRA regulatory requirements related to contributions, sponsor ships, and gifts and to evaluate individual expense related to these.
• Understands use tax laws well enough to recognize and record use tax when necessary on invoices.
• Maintains notes for use in documenting the AP processing of invoices and expense reports.
• Verifies and allocates expense/charges based upon percentage of usage or other statistical basis on certain invoices and expense reports.
• This frequently requires communicating with other employees who provide this information.
• Sets up new Suppliers in Workday and updates address and payment information as necessary.
• Understands when a Supplier should be issued a 1099 for payment to ensure proper set up.
• Assists with training new employees regarding expense reimbursement procedures and assist employees with inquiries regarding preparation, processing, and payment of employee expense reports.
• Perform any other related duties as required or assigned.

• Bachelor’s degree in a related field.
• 4 years of related experience and/or training.
• Equivalent combination of education and experience.

• Excellent verbal, written and organizational skills and strong attention to detail.
• Self-motivated with the ability to work independently in a fast-paced environment.
• Ability to prioritize and handle multiple tasks simultaneously.
• Analytical, critical thinking and problem solving skills with the ability to determine the appropriate action.
• Process management skills.
• Establish and maintain effective working relationships at all levels of the organization.
• Proficient in Microsoft Office Suite or similar software, with the ability to learn and utilize industry specific software as required.
• Ability to maintain confidentiality.
• Demonstrated reliability in attendance and work performance.
• Conceptual understanding of the organizational structure of the company to effectively answer AP-related questions from vendors and employees.
• Deadlines imposed by management, regulatory agency filing, year-end audits and regulatory exams, may limit when vacation can be scheduled.

• HIPAA Training