Operations and Procurement Manager

Location:

Little Rock, AR

Schedule:

Monday-Friday, 8:00 AM-5:00 PM; overtime as needed to meet project deadlines.
Salary: $45,000-$65,000 annually

The Operations & Procurement Manager coordinates purchasing, project logistics, inventory, billing, and daily operational support for an audio/visual team. This position serves as the primary communication link between clients, vendors, management, and internal departments, ensuring accurate information, timely updates, and coordinated project execution.

The ideal candidate is highly organized, proficient in Excel, and comfortable managing multiple priorities involving equipment procurement, pricing, financial documentation, and client communication.

• Manage procurement activities, including sourcing, purchasing, vendor negotiations, pricing analysis, and purchase order creation.
• Track equipment orders, inventory levels, shipments, deliveries, and project material requirements.
• Coordinate project schedules, technician assignments, and communication between clients, vendors, engineering, accounting, and management teams.
• Prepare quotes, proposals, billing documentation, AIA billing packages, project submittals, and closeout documents.
• Review vendor invoices, maintain financial records, track project profitability, and assist with collections activities.
• Support warehouse operations by receiving shipments, organizing inventory, tracking equipment, and coordinating equipment returns.
• Serve as the central point of contact for project updates, procurement status, and operational communications.

• High school diploma or GED required;
  Associate's or Bachelor's degree in Business, Supply Chain, Operations, Logistics, or a related field preferred.
• Proficient in Microsoft Excel and other business software applications.
• Ability to interpret contracts, pricing documents, purchase orders, and billing records.

• Minimum 3+ years of procurement, purchasing, buyer, or supply chain experience.
• Experience with vendor management, inventory control, project coordination, and billing processes.
• Knowledge of AIA billing, purchase orders, invoicing, and financial recordkeeping preferred.
• Strong organizational, communication, and multitasking skills in a fast-paced environment.

• Ability to lift and carry up to 20 lbs.
• Capable of sitting, standing, walking, and using a computer for extended periods.
• Ability to manage multiple projects and meet deadlines in a dynamic office environment.

Benefits vary by client and are confirmed at the time of offer. Examples may include:

• Medical, dental, and vision insurance
• Life insurance
• Disability insurance
• 401(k)
• Paid time off (PTO)