Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a busy accounting team in California. This Contract position is well suited for an organized individual who can manage a high volume of invoice and payment activity with accuracy and strong follow-through. The ideal candidate brings solid accounts payable experience, communicates effectively with vendors and internal partners, and stays organized while meeting deadlines in a fast-paced environment.

Responsibilities:
• Process vendor invoices from receipt through posting, ensuring accurate account coding and timely entry into the system.
• Reconcile vendor-related balances and confirm supporting invoices are matched appropriately to purchase orders before payment.
• Execute payments through check runs, ACH transactions, and wire transfers in accordance with internal controls and payment schedules.
• Review employee expense submissions for completeness, policy compliance, and proper documentation prior to reimbursement.
• Investigate billing issues and resolve discrepancies by working directly with vendors and internal departments.
• Respond promptly to questions regarding invoice status, payment timing, and account details while maintaining clear communication.
• Maintain orderly accounts payable files and supporting records to ensure documentation is complete and easy to retrieve.
• Assist with reporting activities and account reconciliations to support accurate month-end and ongoing financial review.