CASC Division Administrative Specialist

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Mid-Senior Level | Full-time
Administrative | Livermore, CA | 12/18/2025
Reference #: REF
7790K
Job Code: 405.4 Administrative Specialist IV
Organization: Computing
Position Type: Flexible Term or Career Indefinite
Security Clearance: Anticipated DOE Q clearance (requires U.S. citizenship and a federal background investigation)
Drug Test: Required for external applicant(s) selected for this position (includes testing for use of marijuana)
Medical Exam: Not applicable Apply Now

Join us and make YOUR mark on the World!

Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are dedicated to fostering a culture that values individuals, talents, partnerships, ideas, experiences, and different perspectives, recognizing their importance to the continued success of the Laboratory’s mission.

Pay Range:

$37.25 - $44.72 Hourly at the 405.4 level

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting; pay will not be below any applicable local minimum wage. An employee’s position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

We have an opening for an Administrative Specialist IV
.You will perform a full range of complex and difficult administrative assignments in a dynamic and fast-paced environment with frequent interruptions and conflicting priorities which require independent judgment, adept organizational and communication skills. This position is in the Center for Applied Scientific Computing (CASC) Division in the Computing Principal Directorate.

In this roleyou will

• Provide advanced administrative and secretarial support to the Division Leader, Deputy Division Leader, and twelve Group Leaders, including managing complex calendars which includes independently determining scheduling priorities for management staff.
• Represent management in daily matters to gather, clarify and disseminate information and coordinate activities; respond on their behalf of administrative matters to all levels of personnel, both internal and external to the Laboratory.
• Coordinate, select, and compile data from multiple sources for complex reports and presentations.
• Track a high volume of multi-faceted action items; coordinate the timely flow of paperwork, checking for accuracy and completeness prior to submission for approval (e.g., new employee onboarding and personnel actions).
• Process various immigration-related requests (e,g., foreign national visa applications and access requests.
• Coordinate internal and external interviews, including the preparation of agendas, coordination of calendar schedules, travel approvals and reimbursements, possible foreign national paperwork, badge requests, and information dissemination.
• Assist with the hiring process, including preparing job postings, gathering appropriate information, tracking applicants, and processing hire packages.
• Serve as a resource and interpret organizational policies and procedures.
• Perform other duties as assigned.

• Ability to obtain and maintain a US DOE Q-level security clearance which requires U.S. Citizenship.
• Advanced secretarial and administrative knowledge. Experience including accurate keyboarding, editing, grammar, and proofreading skills; advanced knowledge of office procedures, techniques, and…