Administrative Assistant

Are you driven to grow, lead, and make a meaningful impact? At Apex, we’re building more than a consulting and engineering firm—we’re creating a place where your career accelerates, your contributions matter, and your potential is fully realized. Here, you’ll work on projects that shape communities, protect the environment, and create lasting impact, all while being empowered with the autonomy and flexibility to do your best work.

Fueled by high quality delivery, exceptional client retention, and strategic acquisitions, Apex Companies continues to rank among the fastest-growing firms in the AEC industry, recently recognized by the Zweig Group for our industry-leading growth. Our success is grounded in strong leadership, a collaborative culture, and a shared commitment to delivering exceptional outcomes.

As we continue to expand, we're looking for high-performing professionals who are ready to lead, collaborate, innovate, and create impact. At Apex, you help shape what's next. When we succeed together, we share in that success. All Apex positions are eligible for annual bonus opportunities, reinforcing our commitment to recognizing and rewarding meaningful contributions that drive our collective growth.

Job Title: Operations Administrative Assistant Location: Livermore, CA Compensation: $22.00 per hour

Your Responsibilities as an Administrative Assistant:

• Reviewing and monitoring operational reports for the majority of the workday.
• Assisting supervisors with report-related inquiries and support.
• Ensuring accuracy and consistency of reporting data.
• Providing administrative support to supervisors as needed.
• Supporting daily operational reporting and follow-up activities.

Why you'll love working for us:

• Company-subsidized medical and dental.
• Company-paid life, short, and long-term disability.
• 401k match, tuition assistance, and more.
• Cross-training and the ability to work on a variety of projects.
• Performance-based bonuses or other incentives.
• Working with the best and brightest in the industry.
• 1,500+ employee national firm with 50+ locations across the US.

What we're looking for:

• Minimum of a high school diploma.
• 3-4 years of office experience within a professional services environment.
• Administrative experience such as familiarity with standard office concepts, practices, and procedures.
• Experience with multi-line telephone systems, data entry, document preparation, and document management.
• Strong attention to detail.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office suite (Word, Excel, PowerPoint, and Outlook).
• Ability to successfully perform multiple responsibilities simultaneously.
• Demonstrated history of stable employment and excellent attendance and punctuality.

Apex

Job Title:

Administrative Assistant

Apex Job

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