Executive Assistant

Executive Assistant | Liverpool | £30,000 - £40,000 DOE

Our client is a well‑established and growing e‑commerce business with a strong brand presence. Operating in a dynamic and fast‑moving environment, the company is focused on continued growth and operational excellence.

We are seeking an organised, proactive and detail‑oriented Executive Assistant to the Founder to provide high‑level support and ensure the smooth day‑to‑day running of the office. This is a pivotal role within the business, combining executive‑level support with office management, finance administration and operational coordination.

The successful candidate will act as a trusted right hand to the Founder, while also serving as a central point of contact for the wider team, helping the business operate efficiently as it continues to grow.

• Provide comprehensive day‑to‑day support to the Founder
• Manage complex diaries, meetings and appointments, ensuring priorities are effectively managed
• Handle email correspondence and follow‑ups
• Arrange travel, accommodation and logistics for the Founder and wider team
• Prepare presentations, documents and briefing materials
• Take meeting notes and track actions
• Oversee the smooth running of the office and maintain an organised, efficient working environment
• Manage office supplies, equipment and supplier relationships
• Liaise with landlords, building management and service providers
• Coordinate office maintenance, IT support and facilities issues
• Process and manage supplier invoices and expenses
• Support basic bookkeeping, expense tracking and reconciliations
• Liaise with external accountants and finance partners
• Maintain accurate records of contracts, invoices and key documentation
• Act as a key point of contact for internal administrative queries
• Support onboarding and off‑boarding of team members
• Assist with HR administration, including holiday tracking and document management
• Coordinate internal meetings, events and off‑sites
• Provide general administrative and operational support as required
• Assist with brand events, pop‑ups and team activities
• Identify and implement improvements to office processes and systems

• Exceptionally organised with strong attention to detail
• Proactive, adaptable and comfortable managing competing priorities
• Excellent written and verbal communication skills
• Confident using Google Workspace / Microsoft Office and basic finance systems
• Professional, discreet and reliable
• Positive, solution‑focused attitude

• Competitive salary
• High‑impact role within a growing founder‑led business
• Collaborative, fast‑paced and supportive working environment
• Opportunities for professional growth and development
• Staff discounts

BH35317