Facilities Planner and Administrator

We are Recruiting!

Are you passionate about the future of rail transport? Do you want to be part of a team that's shaping the next generation of trains using cutting‑edge technology? Look no further! Join us as a UK Facilities Planner and Administrator, responsible for supporting the management of the working environment, services, equipment and processes to support the effective running of SRSUK business premises.

Our current depot locations are in Cardiff, Glasgow, Liverpool, Leicester, Newcastle and Norwich offering a wide scope of opportunity for someone looking to develop a career in the UK Rail Industry. The successful candidate will be based at Liverpool.

SRSUK is a proud subsidiary of Stadler Rail AG Switzerland. At SRSUK we take pride in delivering high‑class services for our modern trains across the UK. Our established presence in passenger rail, combined with our expanding expertise in freight rail, positions us as a leading service supplier in the UK rail industry. We are dedicated to continuous growth and technical innovation, in line with our ambitious business strategy.

• Innovative Environment:
  Working in a fast‑paced, results‑oriented environment, you will proactively work alongside your team to ensure services are available.
• Growth and Development:
  You will be part of a dynamic company committed to the development of our people, offering opportunities for learning and career development.
• Passionate Team:
  You will manage a dedicated team working diligently to deliver and provide an essential service successfully collaborating with key stakeholders.
• Customer‑Centric Approach:
  You will work effectively to ensure the needs and expectations of our service users are supplied with the highest standards of service.

We’re seeking proactive individuals who align with our company KPI's and values. If you are looking to make a difference and deliver high‑quality service then we want to hear from you.

Reporting to the UK Head of Facilities, the Facilities Planner & Administrator is responsible for supporting the effective planning, coordination, and administration of facilities and fleet operations across the organisation. Working as part of a busy facilities team, the role ensures the smooth delivery of planned and reactive maintenance, statutory compliance, and contractor performance through strong organisational skills, attention to detail, and the ability to work collaboratively with internal teams and external partners.

This position also plays a key role in maintaining structured maintenance programmes, scheduling and tracking work orders, managing CAFM records, and ensuring all compliance documentation is accurate and audit ready. The role also supports the management of soft services, contributing to a safe, well‑maintained, and high‑quality working environment aligned with company values and KPIs.

• Support the day‑to‑day delivery of facility services and operations.
• Establish, oversee and ensure that any planned preventative maintenance programmes (PPM) are carried out effectively.
• Arrange works with suppliers and contractors, organising planned and reactive support as required.
• Responsible for the statutory compliance of required regulations and ensuring all records are kept up to date and ready for inspection by our clients or any other interested stakeholders.
• Allocate and track work orders for internal teams and contractors.
• Maintain accurate records in CAFM and associated systems.
• Scheduling and coordinating planned maintenance and reactive/corrective/new works requests.
• Track and report on SLAs, KPIs, and contractor performance.
• Support delivery of relevant soft services relating to the aesthetics of the environment reporting faults/issues as appropriate (Cleaning / Maintenance / Redecorations etc).
• Support the successful delivery and management of all facilities related contracts.
• Deputise for the UK Facilities Manager as required.

• Support maintaining an up‑to‑date register of fleet vehicles, including servicing,…