Administration Assistant

Overview

PLEASE NOTE:

This role is not on the list of occupations eligible for sponsorship under the Skilled Worker route. Our national Real Estate team provides a complete range of legal and advisory services on all aspects of commercial property to an excellent and diverse client base. This role is an opportunity to join an innovative and high performing, busy team in a client facing role.

Our focus is on delivering a first class client service. We advise on a broad range of commercial property work including landlord & tenant; sales & purchases; property management; regeneration projects & development agreements and associated construction, planning and funding arrangements. Our clients range from major retailers, leisure operators, regional developers, local authorities, universities and healthcare providers. We have been involved in a range of projects from £100 million city centre regeneration schemes to smaller bespoke ventures.

We offer an excellent in house training and development programme.

We are currently recruiting for an Administration Assistant to join our Real Estate team in Liverpool. The successful candidate will work as part of a team providing administrative support to case handlers and secretaries.

• Assist case handlers and secretaries
• Open new case files/matters ensuring compliance with Lexcel and internal procedures
• Collecting data and producing and updating spreadsheets and management other data MI reports
• Send reports to key clients
• Strict adherence to key client protocols
• Prepare and copy various documents such as letters, enclosures, bundles etc
• Collect and coordinate incoming and outgoing post
• Perform filing tasks
• Perform general photocopying & scanning duties
• Perform general file management duties
• Prepare and send out various internal and external documents
• Assist with the inputting of information on various systems
• Close and archive files
• Perform other administrative duties as are appropriate
• Ensure relevant deadlines and quality measures are adhered to
• Comply with relevant Weightmans and client policies and procedures
• Work in accordance with Weightmans’ values

This role description is not intended to be exhaustive. You may be asked to perform other duties within the wider remit of the role and to comply with relevant Weightmans and client policies and procedures, and to work in accordance with our values.

Ideally you will have previous experience of working in a similar role and environment. The role is varied, so a flexible approach to work and the ability to adapt to different tasks are important. We are looking for:

• Experience in a busy legal/office environment is desirable
• A Law Degree or a LPC (or studying towards) is desirable
• Candidate must be a team player
• Able to show initiative and be self-motivated when required to work on own
• Strong organisational and communication skills
• Ability to prioritise tasks and workload
• Good housekeeping skills
• A hands-on approach to work
• Knowledge of computers and office equipment
• Experience working with spreadsheets, collecting data and producing MI reports
• Willingness to adopt a proactive, problem-solving approach