Accounts Payable Assistant

Accounts Payable Assistant Responsibilities

• Process supplier invoices, credit notes, and subcontractor applications.
• Obtain engineer approvals and authorise invoices for payment.
• Investigate and resolve supplier and subcontractor queries.
• Reconcile supplier statements and creditor reports.
• Prepare end-of-month payment runs and priority payment lists.
• Match purchase invoices to remittances for filing and scanning.
• Process weekly timesheets and verify attendance/hours worked.
• Administer CIS payments, payslips, new starters, leavers, holiday pay, bank holiday pay, and pension contributions.
• Upload wages and payments to online banking.
• Prepare employee expense schedules for payroll processing.
• Maintain holiday records and issue holiday documentation.
• Coordinate employee recognition activities, including birthday cards.
• Provide job transaction reports to engineers.
• Manage monthly sales invoices and internal recharges.
• Process company credit card expenses and maintain expenditure records.
• Update nominal ledger analysis spreadsheets and cost reports.
• Add and maintain direct debit records within the accounting system.
• Manage MSD accounts during departmental cover periods.
• Order office stationery, kitchen supplies, and other consumables.
• Provide general administrative and financial support to the accounts and operations teams.

• Monday to Thursday 8am to 5pm
• Friday 8am to 4pm

• 24 Days plus birthdays off
• Work based pension
• Casual dress Fridays.
• Friendly and supportive office environment.