Legal Administrator

Legal Administrative Assistant Annual Salary: £40k

Location:

London Job Type: Office based (Hybrid after 3 months) We are seeking an experienced Administrative Assistant to join a specialist law firm based in the heart of the City. This role is ideal for someone with a background in administrative support, within a law firm that is looking to join a small but cohesive team. The successful candidate will coordinate meetings, manage office events, and support various administrative tasks.

Day-to-day of the role:
Coordinate all meetings, webinars, and client-facing event logistics including catering, RSVPs, room and technology setup, name badges, tracking, and engagement. Provide word processing support, dictation, document amendments, and document production. Plan and manage office events, coordinating with internal and external resources, managing event budgets. Handle calendar management, travel, and meeting planning. Coordinate onboarding and offboarding processes with HR & IT, including tracking of mandatory training specific to roles.

Assist with marketing and client development activities/events. Manage timekeeping support and expense reimbursements. Coordinate NDAs and support records management including information storage, retention, and retrieval. Manage stationery orders and inventory. Coordinate courier services and act as first-line IT support when necessary. Assist HR with surveys and operations of the London office space including space assessment and planning. Manage the purchasing of equipment, furniture, and supplies.

Oversee office service operations including mail, messenger, and reception services. Work with the US team on updating emergency preparedness and disaster recovery plans. Provide backup support to Legal, Finance & Ops Administrator in creating client matters, file openings, and engagement letters. Required Skills &

Qualifications:

Minimum of 2-3 years of administrative experience, preferably at a law firm. Strong technical skills with Microsoft Office Suite, especially Word, Excel, PowerPoint, and Outlook. Proficiency with 3E strongly preferred and document management systems, Net Docs preferred. Excellent written and verbal communication skills. Exceptional attention to detail. Ability to handle multiple priorities and work effectively under pressure. Ability to work both independently and as part of a team.

Ability to maintain and manage confidential information. Willingness to work occasional overtime as needed.

Education:

Associates or Undergraduate degree in Business or a relevant field, or equivalent work experience. Benefits:
Competitive salary and benefits package. Opportunity to work in a dynamic and supportive environment. Professional growth and development opportunities. If this sounds like your next opportunity and you meet the minimum requirements then I look forward to receiving your application.