Administrator and Project Support, Band 4- Strategy and Transformation

Administrator and Project Support, Band 4
- Strategy and Transformation

An opportunity has arisen to recruit a Directorate Administrator & Project Support to join the Gloucestershire Hospitals Foundation Trust's Improvement & delivery Team.

The closing date is 20 July 2026

The post holder will provide high-quality administrative and project support across a range of projects delivered by the Directorate, working under the direction and guidance of the Improvement and Delivery Programme and Project Managers, as well as using their own initiative.

As part of the Improvement and Delivery function, the role holder will work closely with Operational Directors, Clinical Leads, General Managers and senior colleagues across the Trust and the Integrated Care System (ICS) to ensure programmes and projects deliver agreed outputs and outcomes on time.

The post holder will coordinate progress reporting, support the management and scheduling of meetings for several strategic projects and programmes, and ensure effective communication between project teams and partner organisations. They will act as the first point of contact for enquiries from end users, ensuring a professional and responsive service.

Gloucestershire Hospitals NHS Foundation Trust is one of the largest hospital trusts in England, delivering services from two general hospitals in thriving Gloucester and beautiful regency Cheltenham. Gloucestershire has excellent transport links and stunning countryside, and was recently ranked in the top three places to live in the UK.

Gloucestershire Hospitals has a £570m annual operating income, 960 beds, over 125,000 emergency attendances and nearly 800,000 outpatient appointments each year. We have 9,000 members of staff who are committed to providing high quality acute elective and specialist services under our vision of 'Best Care For Everyone' to a diverse population of almost 620,000.

Gave just embarked on our new five-year strategy, marking an exciting period of change and improvement across Gloucestershire Hospitals NHS Foundation Trust.

We are seeking talented individuals with strong administrative skills who can provide high-quality, reliable support within a busy project environment.

• Provide a competent and effective standard of administrative support to the Strategy & Transformation team and project leads at management level to ensure the smooth running of programmes and projects.
• Communicate effectively with a range of people on a variety of project matters across multiple organisations and with people at Board Level.
• Maintain a library of project files and outputs including strict version control and utilising protocols for change control of documentation.
• Coordinate the progress reporting and the management and arrangement of meetings to number of strategic projects and programmes.

• GCSE Maths and English at grade "C or above"
• NVQ in Administration Level 4

• Experience of creating and updating spreadsheets and databases
• Ability to work well in a team
• Ability to multitask
• Experience of working in the NHS or similar customer focused environment

• Organisational skills with the ability to prioritise workload and work to deadlines
• Good communication and interpersonal skills with a good command and understanding of English, punctuation and grammar
• Ability to use own judgment and initiative
• Proficient in Microsoft office, including word and excel
• Knowledge and awareness of health and safety issues, risk management, and data protection act

• Ability to work well within a team, providing support to others as required
• Ability to concentrate where work pattern is unpredictable and there are frequent interruptions - adaptable and flexible
• Ability to deal with complex situations

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£28,392 to £31,157 a year (pa pro rata if part-time)