Executive Assistant

Hours: 37.5 hours per week Location: Alder Hey Children’s Charity (based within the hospital), Liverpool. Hybrid working available.

Alder Hey Children’s Charity raises vital funds to help make Alder Hey Children’s Hospital a truly world-class, patient-friendly hospital for the 450,000 patients and families we care for every year.

The charity helps to fund a range of activities and projects that are designed to enhance and improve the lives of our amazing young patients. This includes the funding of specialist medical equipment to ensure our brilliant surgeons and clinical staff have the most up to date and cutting-edge technology available and funding hi-tech distraction equipment designed and proven to reduce pain and anxiety in our patients.

We also fund a range of programmes and special projects such as our ward musicians, our on-sitemagicianand the play specialists we have on every ward.

This is an exciting opportunity to join the Charity as an Executive Assistant, providing high-quality support to the Senior Leadership Teamand support for the governance functions.

You will manage complex diaries, coordinate meetings, and deliver key administrative support in a fast-paced environment. Working closely with senior leaders and the Executive Affairs and Governance Manager, you will ensure deadlines are met, confidentiality is maintained, and operations run smoothly.

The successful candidate will be proactive, organised, and resourceful, with excellent communication skills and the ability to prioritise competing demands. This rewarding role offers variety, responsibility, and the chance to make a meaningful impact across the organisation.

• Provide high-quality, proactive executive and administrative support to the Senior Leadership Team.
  
  This willincludesupportingthe management of complex diaries and inboxes, coordinating appointments and meetings, resolving schedulingconflictsandanticipatingrequirements and priorities.
• Support charity-wide projects, initiatives and working groups, coordinating activity and following up actions as required.

• Support the Executive Affairs & Governance Manager inmaintainingeffective, well-organised governance processes and delivering governance-related activities across the Charity and its subsidiary.
• Provide administrative support to the Trustee Board and other Boards,Committees and working groups, including scheduling meetings,coordinating and collating agendas and papers, attending meetings, draftingaccurateand professional minutes,maintainingactionlogsand following up agreed actions.

• Support the planning, organisation and delivery of high-quality internal and external meetings and events, including
  
  Manager and Senior Leadership Team meetings,workshops and other events at internal and external venues.
• Coordinate event logistics, including venues, suppliers, attendees, materials, catering,technology and other requirements, ensuring events run smoothly and deliver good valuefor money.

• Build positive and effective working relationships across the Charity and with colleagues at Alder Hey Children’s NHS Foundation Trust and other key partners, supporting collaboration and shared organisational priorities.
• Maintain the highest standards of confidentiality, professionalism and discretion when handling sensitive information and engaging with internal and external stakeholders.

Please see the attached Job Description and Person Specification for more information.

At Alder Hey Children’s Charity, our values guide how we work. Being courageous, working together,…