Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

Job description:

Company Overview

Taylored Facilities Management Ltd is a long-established (46 Years), multi-disciplinary facilities management company delivering electrical, mechanical, building fabric and drainage services across a wide range of commercial clients. Due to continued growth, we are looking to strengthen our administration team with an additional, proactive team member.

The Role

This is a varied and fast-paced role within our administration team. You will support multiple departments while also taking ownership of your own workload, ensuring jobs are progressed efficiently from initial instruction through to completion and invoicing.

You will be involved across reactive works, and project support, playing a key role in maintaining service delivery standards and client satisfaction.

Key Responsibilities

Log, allocate, and track reactive maintenance jobs

Manage multipl e-mail accounts

Support project teams with administrative tasks and job progression

Liaise with engineers, suppliers, and clients to ensure smooth delivery of works

Ensure all job records are accurately updated with notes, materials, and documentation

Monitor job status to ensure works are completed within required time frames

Prepare and review documentation to ensure jobs are invoice-ready

Maintain high standards of organisation and attention to detail across all tasks

About You

Previous experience in an administrative role (facilities management or construction experience advantageous)

Highly organised with the ability to manage multiple tasks simultaneously

Strong communication skills, both written and verbal

Confident working in a fast-paced environment

Proactive and able to take ownership of responsibilities

Good IT skills (experience with job management systems beneficial)

A team player with a flexible approach to supporting colleagues

What We Offer

A stable, long-established business with a strong reputation

Opportunity to be part of a growing and evolving company

Supportive team environment

Ongoing development and progression opportunities

Benefits:

Free parking

On-site parking

Work Location:

In person