Temporary Administrator

Job in Liverpool, Merseyside, L1, England, UK

Listing for: Optima Recruitment

Seasonal/Temporary position
Listed on 2026-09-16

Job specializations:

Administrative/Clerical
Office Administrator/ Coordinator, Clerical, Admin Assistant
Customer Service/HelpDesk
Office Administrator/ Coordinator, Clerical, Admin Assistant

Salary/Wage Range or Industry Benchmark: 14.5 GBP Hourly GBP 14.50 HOUR

Office Administrator – Temporary

£14.50ph
2 – 3-month cover, possibly longer
Must be comfortable working independently, including working alone in the office on occasions
Based in Merseyside

Reporting to the Executive Team, your role with be a varied one and will include;

Key Responsibilities Communications and Enquiries

Monitor and manage incoming emails, ensuring queries are triaged appropriately and urgent matters are identified and escalated promptly.
Answer telephone calls, email enquiries, and website queries, providing information where appropriate or directing enquiries to the relevant person or department.
Relay information accurately and in a timely manner to the Executive Team and other stakeholders.
Monitor the Intranet and share relevant updates and key information with the Executive Team.

Administrative Support

Provide administrative support to the Executive Team and wider Branch.
Coordinate and arrange meetings, including scheduling appointments, booking rooms, and distributing relevant documentation.
Maintain accurate records and support the effective administration of office activities.

Client Support

Act as a first point of contact for members, providing assistance in person, by telephone, and via email.
Liaise with members to facilitate the effective handling of enquiries and requests.
Signpost members to representatives, departments, or support services.

Data and Systems Management

Upload and maintain staff information on the insurance portal, ensuring records are accurate and up to date.
Upload and manage documents within the CRM system
Produce and distribute reports from the CRM system to support operational and management requirements.
Handle all information sensitively and confidentially, ensuring compliance

Reception and Office Management

Cover reception and ensure a professional and welcoming service for all visitors.
Manage visitor access
Support the opening and closing of the office/building in line with established procedures.
Maintain a safe, secure, and organised reception and office environment.

Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer