Admissions Registrar

JOB DESCRIBTION Overview

The School Admissions Registrar plays a vital role in the smooth and efficient running of Spratton Hall’s admissions process and will be the primary and important point of contact for families throughout the process towards the child joining the School.

From the first enquiry from a prospective family, through to the day a child leaves Spratton Hall, the Registrar will help to ensure that families receive a warm, professional and welcoming experience with due regard to the legal admissions processes. They will build positive relationships with parents and pupils and will be someone that families know they can rely on for help and information throughout their time at the School.

The Registrar will play a key part in the planning, preparation and execution of admissions-related events, as well as keeping accurate and up to‑date pupil records for all pupils.

Spratton Hall is a thriving and happy school with strong pupil numbers and a well-established reputation. The School is a buoyant and busy community, and the successful candidate will be joining at an exciting time as the School continues to develop. Above all, they will be someone who understands the importance of providing an excellent experience for our families and who is proud to be part of the Spratton Hall community.

The post is part‑time permanent, Monday to Friday,  each day. There is scope for some flexibility with working hours as some days may require a slightly earlier start or a later finish. There are also a number of admissions events organised and run by the Registrar that will be outside of these normal working hours. Some work is required in the holidays, but this will be on an ad hoc basis and often in response to demand.

This will include responding to emails, making calls to prospective parents, contacting other schools, taking prospective enquiries as well as organisation and planning. The salary is £28,000 - £32,000 per annum depending on experience.

The successful candidate will have excellent, working knowledge of the independent school sector and particularly prep schools. They will act as a key brand ambassador for the school, understand the admissions cycle and work closely with the Headmaster, Head of Pre-Prep, Director of Finance & Operations and Marketing Manager to achieve excellent publicity and PR, along with the ability to monitor and forecast data and inform the Head in order to achieve a high rate of conversion.

• Develop a personal rapport with prospective parents and pupils
• Deliver a personalised visit experience to each prospective parent and pupil
• Proactively follow up all new enquiries and post-visit, to convert to the next stage of the admissions process.
• Provide relevant feedback on all families to the Headmaster and/or Head of Pre-Prep
• Conduct follow‑up calls to parents who did not choose Spratton Hall to establish where the school loses pupils to and areas for improvement.
• Maintain the prospective parents’ Engage database and ensure accurate data‑input for all stages of the admissions process
• Regularly monitor and report on admissions
• Respond to telephone, in person and written enquiries relating to the registration process
• Keep up‑to‑date with wider admissions policies and procedures
• Build and maintain relations with key partners in the local community, eg nurseries, including visits to and sending invitations to Spratton Hall events
• Maintain a geographical map of current parents’ locations
• Liaise with the local authority on admissions/leavers
• Liaise with other schools regarding leavers, to check they are attending

• Whilst abiding by GDPR regulations, collect, update and maintain appropriate data on current…