Secretary - Family​/Commercial Dispute Resolution

Secretary - Family / Commercial Dispute Resolution

Liverpool

Family

Full time

Permanent

Job role: Secretary

Hours: Monday to Friday, 09:00 - 17:00 (35 hours per week)

Location: Liverpool

You will provide an effective and flexible secretarial service to the Family & Commercial Dispute Resolutions team, alongside two other secretaries who are based in Liverpool and Manchester. You will become familiar with the team's various client matters and provide support and assistance to other members of the secretarial team when required.

The Commercial Dispute Resolution Team, headed up nationally by Nina Ferris, act for corporate clients, financial institutions, public bodies and high net worth individuals in relation to complex commercial and finance litigation both in the UK and internationally, helping them tackle disputes effectively.

The Family Team has a reputation for excellence and act for some of the region's most HNW and high profile individuals from the world of business, media and sport. They offer both a national and international service from the Firm's worldwide offices. They primarily undertake complex and HNW Divorce and Financial Remedy work, along with Nuptial Agreements and Private Children Law matters.

Both Partners, Joanne Raisbeck & Joanne Radcliff are members of Resolution and are ranked Band 1 in Chambers and Partners in the North West.

• Coordinating administration for the team including:
  • Diary management / arranging meetings
  • Coordinating team diaries and arranging travel
  • Full understanding of the team's clients and files
  • Opening of client files
  • Ensuring regular and efficient billing and monitoring retainer arrangements
• Draft correspondence and prepare standard documentation from audio/copy
• Carry out copying, faxing, archiving, organisation of client files and filing systems, including electronic filing
• Make and receive telephone calls, ensuring all calls are managed
• Dealing with invoices
• Prepare monthly client billing, expense claims and general finance tasks
• Stationery ordering, where appropriate
• Organisation of meetings, domestic and international travel, accommodation and attendance at external events and conference
• If required and by prior agreement travel within the UK from time to time in support of conferences, exhibitions and other events
• Developing good working relationships with both internal colleagues and external clients and contacts as required, promoting a positive working culture and environment
• Working across teams, including in particular business development, in promoting the interests of business
• Developing industry knowledge and attending training as may be necessary or desirable to assist in performance of the role

• Previous experience working in a legal environment
• Previous experience of family law work is preferable
• Previous experience using a case management system
• Proficient in Word, Excel, Outlook, PowerPoint and Digital dictation
• Conversant in document formatting including track changes, auto-numbering and creating table of contents
• Proficient in diary management; meeting arrangements, telephone and email communication
• Ability to prioritise tasks and to work under pressure
• Able to demonstrate adaptability and flexibility
• Able to produce accurate work with strong attention to detail
• Team player who is able to work as part of a team and use initiative but also able to work independently
• Willingness to travel and support at external events when required

If you don't meet all of the criteria above but feel that you could add real value to Hill Dickinson, we encourage you to apply and if successful, we can help you develop along the way.

Hill…