Procurement and Transactions Officer

Final date to receive applications

7 June 2026

Finance

Liverpool

£30,758 - £36,376 / year

Full-time, Permanent

Procurement & Transactions Officer

The City of Liverpool College seeks a Procurement and Transactions Officer to assist in the development, establishment, promotion and implementation of procedures and processes. The role will include supporting a Procurement Strategy that underpins the College Group’s Strategic Objectives while discharging statutory responsibilities to funding bodies and government agencies. The successful candidate will proactively seek opportunities to achieve value for money and deliver outcomes in line with the Procurement and Transactions Manager.

• Deputise for and support the Procurement & Transactions Manager in all aspects of their role.
• Assist in the development and implementation of the Colleges Procurement Strategy.
• Take responsibility for the maintenance of the College’s Contract Register.
• Promote the procurement function to both internal and external customers.
• Liaise with suppliers regarding the creation of Service Level Agreements and contracts.
• Prepare Invitation to Tender (ITT) / Invitation to Quote (ITQ) documentation and administer Tender/Quotation processes.
• Promote compliance with all relevant legislation and Financial Regulations.
• Maintain a current and effective supplier database.
• Analyse price trends within markets.
• Administer the procurement system, eBIS.

• Leadership / Team Management / Team Role
• Line‑manage the Procurement Assistant.
• Deputise for Procurement & Transactions Manager in wider team line management.

• Conduct efficient, collaborative procurements compliant with Group Financial Regulations and UK Procurement legislation.
• Liaise with internal customers to meet needs when setting up core agreements.
• Negotiate with suppliers to achieve the best sustainable outcome for the College.
• Develop Service Level Agreements (SLAs) with key suppliers.
• Ensure KPIs identified in contracts/SLAs are delivered.
• Represent the college externally, including attendance at CPC Regional Procurement Advisory Group meetings.
• Act as Liaison Officer for the CPC.
• Provide advice and guidance to internal customers on procurement of goods and services.
• Implement effective contract management processes.
• Provide timely, accurate management information relating to the procurement process for performance management.
• Build supplier, category and market understanding through performance management, research and stakeholder consultation.
• Maintain system controls for procurement within eBIS.
• Deliver relevant training to customers (e.g. eBIS).
• Maintain register of contracts/agreements.
• Perform standing data entry.
• Process and edit purchase orders.
• Reconcile statements (e.g. Rail, visa).

Due to the changing nature of our work, this job description serves as a framework to outline the main areas of responsibility. You may be required to undertake other activities where appropriate to the level of your role.

The role requires excellent stakeholder management skills for both internal and external relationships.

• Plan and engage with budget holders to understand contract specifications and with suppliers to develop a profile of delivery capability, resulting in optimum market engagement.
• Ensure all Contract and Framework developments align with the key objectives of the Procurement Strategy.

• Number of Tenders/Quotations issued.
• Efficiency gains from implementation of new contracts.
• Orders processed within one working day of receipt.

• College Group staff at all levels.
• Curriculum staff at all levels.
• Business Support Staff.
• Suppliers.
• Outside Agencies (e.g. CPC, AOC).

• Specialist experience in electronic tendering packages.
• Experience in using financial accounting software including purchase order processing.
• Knowledge of procurement legislation.
• Significant, proven experience in procurement positions, preferably in education.
• Detailed…