Accounts Payable Clerk | University Hospitals NHS Foundation Trust

Company:

Company:
Liverpool University Hospitals NHS Foundation Trust

Thepostholderwillworkasamemberofateamresponsibleforensuringthatsuppliers’invoicesandcreditnotesarepaidpromptlyandaccuratelyandaredulyauthorisedinaccordancewiththe

Trust’sStanding

Financial Instructions.

Thepost holderwillensureatalltimesthatthe

Trust’sinternalprocedures,designedtoprovidecompliancewiththe

Better

Payment Practice Policyandavoidanceofinterest chargesasaresultofthe

Late Paymentof Commercial  Debts Act (1998),arestrictlyobserved

Whileresponsibletothe Accounts Payable  Team Leader, thispost requiresahighlevelofinitiativeindealingwithqueriesfrom Managers,Doctorsandotherstaffwithinthe Trust.

Decisionsondayto day operational issuescan bemade,howeverthe

Head of Accounts Payablewouldmakedecisionsinrespectofthemorecomplex/strategicissues.

Itwouldbeexpectedamemberofstaffinthispostwouldto alargeextentmanageandprioritisetheirownworkload,toensurepredetermineddeadlinesaremetinatimelymanner.

Thispost requiresexcellentcommunicationandworking relationshipswithinthe

Finance Department, the Trustandexternally.

Inparticular thepost hastodealwitha highvolumeofqueriesfrom the Directorates, andfromwithinthe Finance Department. Itisexpected that the post holderwouldcommunicatecomplexfinancialmatters to nonfinancial staffsuch as Clinicians,Clinical Managers and administrators

Liverpool University Hospitals NHS Foundation Trust was created on 1 October 2019 following the merger of two adult acute Trusts, Aintree University Hospital NHS Foundation Trust and the Royal Liverpool and Broadgreen University Hospitals NHS Trust.

The merger provides an opportunity to reconfigure services in a way that provides the best healthcare services to the city and improves the quality of care and health outcomes that patients experience.

The Trust runs Aintree University Hospital, Broadgreen Hospital, Liverpool University Dental Hospital and the Royal Liverpool University Hospital.

It serves a core population of around 630,000 people across Merseyside as well as providing a range of highly specialist services to a catchment area of more than two million people in the North West region and beyond.

To hear more about our achievements

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Responsibleforensuringthatallinvoiceswhichhavebeenloggedontothe Accounts Payable Systemhavebeenmatchedtoanofficialorder .Anofficial order istheprimeexpenditurecontrolofthe

Trustandmustberaisedinrespectofallsupplies.

Responsibleforensuringthatallinvoices,whichareeligibleforrecoveryofVAT,havebeenappropriatelycodedbytheloggingsectionandthecorrect VATcodehasbeenused.

Thepost holderwillbeexpectedtohaveageneral awarenessofcontractedoutserviceseligibleforVATrecoveryaswellas anunderstandingofthegeneral ledgerexpenditurecodesassociatedwithrelevantdirectorates

Responsibleforensuringthatthe Trust’ssystemforauthorisationofinvoicesisoperatedinaccordancewithestablishedproceduresandthatthesystem ismaintainedtoensuremaximumcompliancewiththe

Better Payment Practice Policy .

Responsibleforensuringthatinvoicesreturnedtothedepartmentafter authorisationareverifiedagainst the accounts payablesystemtoensurethat allinputerrors havebeenidentified, invoiceshavebeenallocatedtothecorrect supplieraccountandthecorrectexpenditurecodehasbeenused.

Accuratelymodifythedataas appropriatetoensurethattheinvoiceisselectedforpayment on planned payment runs.

Proposechangestoworkingpracticesinordertoensurethatthe Trustcontinuallycomplieswiththe Better Payment Practice Policy .

Liaisewiththe Procurementdepartmenton aregular basistoresolveproblemsassociatedwiththeraisingofofficialorders

Respondtosupplier queriesastheyariseinaprompt andefficientmanner,recordingasappropriateanyactionthatmayberequired.

Responsibleforliaisingwiththe Directoratetoensurethat thoseinvoiceswhichhavenotbeenauthorisedandwhicharenotunderquery,areauthorised.

Liverpool University Hospitals NHS Foundation Trust

Liverpool University Hospitals NHS Foundation Trust

Liverpool University Hospitals NHS Foundation Trust