Administrator - Operational Tax Reporting

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Job

Department:
Operations Servicing

Job Category:

Location:

Liverpool, GB, L3 1NW

Date: 13 Oct 2026

At Rathbones, our purpose is to help more people invest their money well, so they can live well.

We are one of the UK’s leading providers of wealth management, investment management, financial planning and asset management services. We work with individuals and families, charities, trustees, financial advisers and other professional partners to help them make confident decisions about money and investments.

Our advisers take the time to understand each client’s goals, values and circumstances. Together, we create a personalised approach designed to manage, preserve and grow their wealth over the long term.

Our services include discretionary investment management, financial planning, fund and asset management, tax planning, trust and company management, and specialist responsible investment services through Rathbone Greenbank Investments. We also work with financial advisers to help them deliver positive outcomes for their clients.

With roots dating back to 1742, Rathbones has been trusted for generations. Today, we manage £120.7 billion of client assets*, supported by more than 700 investment professionals across 21 offices in the UK and Channel Islands.

* Figures as at 30 June 2026.

Administrator - Operational Tax Reporting

Department:
Operations

Location:

Liverpool

Contract Type:
Permanent

The Operational tax team is responsible for ensuring that RIM and RIMI meet their US Qualified Intermediary (QI) and AEOI (both FATCA and CRS) obligations and additionally for ensuring that RIM meets its obligations as an SEC registered Investment Advisor.

For our QI obligations, this involves ensuring that we hold correct documentation for any clients who wish to invest in US securities and for all clients who are US Persons (for example W-8 or W-9 forms). The team produces 1099 reports relating to dividend, interest, and sales proceeds income for our US clients annually which are also submitted to the IRS and reports US income of non-US clients to the IRS annually on a pooled basis.

This permits RIM and RIMI to offer the majority of clients lower rates of withholding tax on their US dividends and interest.

For our AEOI obligations, the team ensures that we hold validation information on the tax residencies of all clients and additionally for ensuring that all entity clients have provided valid AEOI self-certification information. The team submits FATCA reporting (US clients) and CRS reporting (client's resident in neither the US nor the UK) annually to both HMRC and Revenue Jersey.

To meet RIM’s SEC obligations, the team submit 13F reports quarterly and ADV reports both annually and after any material changes to the business. The team also ensures that all relevant information is sent annually to all SEC clients.

The team is also responsible for withholding tax (WHT) reclaim service which is aiming to offer RIM’s largest charity clients a reduction in the WHT paid on foreign dividends in partnership with our global custodian, BNY Mellon. There are currently 9 jurisdictions in scope. The team provides the charity clients with the relevant documentation and once completed, instructs BNY Mellon of the details of the reclaims to be made.

Delivery of service excellence

Protection of client assets

Compliant with regulatory requirements and company policies

Positive contribution to your teams new and existing initiatives

Provide a professional and reliable service for clients, investment managers, advisers, and product providers.

Ensure you are adhering to the teams current SLAs and to all regulatory…