HR Administrator

When you join USS, the size and scale of our pension scheme means you will have numerous opportunities to learn and develop your career. Given our size you'll have real autonomy and influence as you collaborate closely with a wide-ranging team of experts.

Our office is a vibrant place to work, and we offer flexibility of office/homeworking due to our hybrid model.

In your role as HR Administrator you will make a meaningful and valued contribution from the outset. This role will provide a great opportunity to provide efficient, accurate and compliant administration across the employee lifecycle, benefits and HR operational processes. The role is responsible for delivering high-volume transactional HR activities, maintaining employee records, supporting payroll and benefits administration, and providing a responsive first-line service to employees, managers and stakeholders.

• Process standard employee lifecycle transactions, ensuring accuracy and timely completion.
• Administer standard new starter and leaver processes.
• Process employee changes including contractual amendments, personal detail changes and standard contract extensions.
• Maintain employee records and ensure HR systems are updated accurately and in a timely manner.
• Process miscellaneous leave requests including jury service, sabbaticals and other non-standard leave arrangements.
• Undertake bank holiday entitlement calculations where required.

• Administer employee benefits and respond to routine benefits queries.
• Process wellbeing and development claims in accordance with policy.
• Administer long service award processes.
• Process employee loan applications, including standard and emergency loans.

• Respond to employment reference requests, including regulated references.
• Raise purchase orders and support contractor invoice receipting activities.
• Maintain electronic employee records in line with data retention and compliance requirements.
• Provide first-line administrative support and guidance on routine HR policies, procedures and processes.

We know that sometimes people can be put off applying for a job if they don't tick every box, if you're excited about working for us and have most of the skills or experience we're looking for,

To be successful in the role you will have:

• Experience of working in an administrative role, ideally within HR although this is not essential
• Confident in using IT applications, including proficiency in Microsoft Office. Experience using an HR system is desirable but not essential
• Understanding of the importance of confidentiality and data protection regulation
• Highly organised with the ability to handle multiple tasks and prioritise or escalatie as required
• Excellent attention to detail

• Great starting salary
• Generous annual leave package
• Access to a high quality pension scheme provided through Universities Superannuation Scheme
• Supportive people policies (including enhanced occupational sickness pay and family friendly pay)
• Financial contributions towards your personal development to help you maintain your physical and mental wellbeing
• Access to a range of health and wellbeing services i.e., private healthcare, discounted gym membership
• Learning and development opportunities to develop your skills, knowledge and talent
• Employee Volunteer Day’s to support the communities where you work and live
• Cycle to Work Scheme

Our people are what makes us different. We work together to create a diverse and inclusive culture that embraces individuality, where people are welcomed and feel comfortable in the knowledge that they can be themselves.

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