Recruitment Coordinator

Working closely with the HR Manager, this role plays a key part in delivering an efficient, organised and supportive HR function across Infinityblu.

The role takes ownership of the full recruitment process, both internally and externally, working collaboratively with operational teams, practice managers, wider business departments and external recruitment agencies to attract, recruit and appoint suitable candidates.

Responsibilities also include coordinating employee sponsorship arrangements and overseeing the onboarding and induction process, ensuring a smooth and consistent experience for new employees.

Alongside recruitment, the role provides support to the HR Manager across shared departmental responsibilities, including employee relations, HR administration, compliance, policies and procedures, and general HR support to managers.

Overall, the position combines responsibility for recruitment and onboarding with wider HR support, contributing to a professional, consistent and people focused HR function across Infinityblu.

Working Pattern
:
The fixed hours will be 33 hours per week, Monday, Wednesday, Thursday, Friday

• Manage and coordinate the full recruitment process for internal and external vacancies, working closely with the HR Manager, Practice Managers, Regional Operations Managers and wider business departments to establish recruitment requirements and progress vacancies through to appointment.
• Coordinate vacancy advertising across recruitment platforms, including Indeed, the Infinityblu Careers page and social media, collaborating with the Marketing team to maximise visibility and attract suitable candidates.
• Proactively source and engage potential candidates through job boards, professional networks,recruitment events and other appropriate channels.
• Liaise with external recruitment agencies, coordinating candidate introductions, recruitment opportunities and ongoing communications in collaboration with the HR Manager.
• Manage candidate enquiries and communications across recruitment platforms, direct email and the Recruitment inbox, ensuring timely responses and a positive candidate experience.
• Coordinate candidate shortlisting, interview arrangements and communications, participating in or minuting interviews where required.
• Ensure interview documentation, practical assessments and recruitment records are maintained, reviewed and completed appropriately for all roles.
• Coordinate recruitment offers, including confirming agreed appointment details and communicating verbal offers to successful candidates.
• Provide regular recruitment progress updates to the HR Manager, HR team and SMT as required.

• Act as the first point of contact for sponsorship enquiries, coordinating the sponsorship process and associated requirements in collaboration with the HR Manager and wider HR team.
• Manage and oversee Disclosure Scotland processes for all employees, supporting compliance requirements across regulated and non regulated roles.
• Maintain Disclosure Scotland counter signatory status, manage the Disclosure Tracker, upload completed disclosures to ELMO and notify Disclosure Scotland of relevant leavers holding Level 2 PVG memberships.

• Take responsibility for coordinating and overseeing the onboarding process for all new starters,ensuring a consistent and welcoming introduction to Infinityblu.
• Prepare and issue employment offers, contracts, reference requests and associated new starter documentation, liaising with the HR Manager where required.
• Ensure all onboarding documentation, including information required for payroll, is accurately completed, collated and submitted within the appropriate timescales.
• Coordinate employee inductions with Practice Managers, Regional Operations Managers and relevant departments, ensuring induction schedules, training plans and supporting documentation are prepared and communicated.
• Monitor the completion and return of induction documentation, ensuring all relevant records are accurately maintained and uploaded to ELMO.

• Provide general administrative and operational support to the HR Manager, assisting with wider HR activities and departmental priorities as required.
• Support the HR Manager in maintaining the staff contract log, ensuring individually agreed terms,conditions and contractual arrangements are accurately recorded.
• Maintain and update the…