Supply Chain Administrator

Supply Chain Administrator

Location: Langley, Berkshire (on-site)
Salary: Circa 30k
Hours: 37.5 hours per week, Monday to Friday
Department: Purchasing / Supply Chain
Reporting to: Logistics & Purchasing Manager

Role Overview

The Supply Chain Administrator supports the effective management of inbound stock and purchase orders, ensuring timely supplier deliveries, accurate system data, and smooth coordination between suppliers, couriers, and internal teams. The role requires strong administration skills, attention to detail, and proactive supplier follow-up in a fast-paced environment.

Key Responsibilities

• Manage purchase orders from activation through to physical receipt into the warehouse.
• Proactively chase suppliers for order acknowledgements, delivery dates, and on-time delivery.
• Maintain accurate purchase order and inbound stock data on the EFACS system.
• Monitor and manage the purchasing inbox and inbound delivery notifications from couriers.
• Liaise with UK and overseas suppliers and escalate delays or discrepancies.
• Match delivery notes to purchase orders and process goods received transactions.
• Support resolution of shortages, supplier rejects, and invoice discrepancies.
• Prepare basic supply chain and invoice status reports for internal stakeholders.
• Maintain organised records of supplier and delivery documentation.
• Support stock take activities and provide cover for colleagues as required.

Skills & Experience

Essential

• Experience in a supply chain, purchasing, logistics, or stock control administration role.
• Strong organisational skills with excellent attention to detail and accuracy.
• Confident communicator with suppliers by phone and email.
• Good working knowledge of Microsoft Excel and Word.
• Ability to manage multiple priorities and work under time pressure.

Desirable

• Experience in a manufacturing environment.
• ERP / MRP system experience (EFACS or similar).
• Exposure to international suppliers and inbound logistics.
• Strong Excel skills (e.g. pivot tables).

Personal Attributes

• Proactive, persistent, and methodical
• Reliable self-starter with a collaborative approach
• Comfortable working at pace and with minimal supervision after training

All vacancies are advertised with written instruction from our clients. Where salaries or rates of pay are quoted, the nature of the work, location, and minimum experience, training or qualifications required are stated within the advert. We never charge fees to work-seekers, and all recruitment is carried out in line with applicable regulations.