Facilities Manager

The role holder will report directly to the Head of Estates and will line manage the Facilities Administrator roles, whilst working closely with Facilities peers.

The Facilities Manager will be responsible for the day-to-day management and effective running of the AFG estate, being responsible for the delivery of all facilities maintenance and service activities, including effective oversight of works undertaken by contractors and sub-contractors. The role holder will also have responsibility for the management of standard capital expenditure plans as determined by the AFG Budget /Reforecast processes.

The Facilities Manager will work to ensure the development of an estate environment that delivers outstanding outcomes for the people we support, ensuring the portfolio is managed safely, cost effectively and in accordance with statutory and regulatory requirements.

This is a field-based role as the post holder will be expected to be visible across properties and to liaise with Operations colleagues.

The role holder will be responsible for the management of the Facilities Administrators within the team. At present 4.0 FTE direct report although this may fluctuate depending upon the activity of the estates team.

The role holder will be responsible for the estates capital expenditure program as determined by the annual budget process each year, plus the management of the estate’s operational expenditure, again as determined as part of the budget process.

• Be visible across the AFG estate (Independent Hospitals, Community/Learning Disability, and Adult Care Homes and administration centres) environments where required, working closely with operational/corporate colleagues to ensure issues are identified and resolved in a timely manner.
• Undertake site visits with key contractors as part of the AFG contract management process, ensuring the AFG estate environment is being maintained appropriately.
• Lead on the maintenance and improvement of the estate stock, ensuring that it remains in good order via a program of scheduled visits/inspections and is “CQC ready” from an estate’s perspective.
• Project manage, supervise and coordinate the work of contractors for all planned and reactive maintenance and small project works. The role holder should ensure that both they and the wider team are visible with an on-site presence to ensure works undertaken for key budget/operational risk items are undertaken to a satisfactory standard.
• Work closely with the Head of Estates in the development of the Charity’s estate environmental strategy i.e Environment, Social and Governance (ESG) re Net Zero agenda.
• Work closely with the Procurement Manager and operational colleagues to ensure the ongoing review of the business continuity plan, as to where services should be located and how to inform staff and other parties.
• Work closely with the Health & Safety (H&S) lead, to ensure that the buildings and activities both on-site and off-site meet health and safety requirements.
• Ensure that the properties within the estate always remain, compliant with relevant statutory responsibilities. Undertake “spot-checks” to ensure the property environment is appropriate and key works being undertaken are performed to the required standard.
• Maintain accurate records of planned maintenance and statutory inspections utilising the Computer Aided Facilities Management (CAFM) system.
• Respond appropriately to emergencies or urgent issues as they arise both within and outside normal working hours.
• Completing reports as necessary

Please only apply if you meet the essential requirements detailed below:

• Maintain evidence of ongoing continuous professional development.
• Excellent interpersonal skills with ability to communicate effectively at all levels.
• Ability to manage and coordinate projects and associated management systems.
• Ability to promote awareness and best practice of environmental policy and procedures.
• Proficient in all Microsoft packages.

• At least three years in a facilities management senior role, managing a property portfolio in excess of c £30m.
• Supporting line…