Assistant Event Coordinator

Location: West Lothian

Job Title:

Assistant Event Coordinator

Location:

West Edinburgh, Kirknewton

Contract:

Full-time or Part-time

Salary:
From £25,750 – Reviewed each December

About Us

At GSi Events, we manage and deliver some of the UK’s best mass participation sports events annually as part of our 10 brands;
Edinburgh Marathon Festival, Run Bournemouth, Scottish Half Marathon, Scottish 10K, Kilomathon, Big Fun Run, Dog Jog, Men’s 10K, Women’s 10K and Supernova Run.

The Role

As an Assistant Event Coordinator, you’ll play a key role in supporting the planning and delivery of a wide range of events. You will work closely with the rest of the Event Team, ensuring every detail is handled with care and precision. This is a fantastic opportunity for someone who is organised, motivated, and excited about the world of events.

Responsibilities

* Assist in the planning, coordination, and delivery of events

* Support with supplier and venue liaison, bookings, and logistics

* Maintain clear and organised event documentation

* Help coordinate event timelines and schedules

* Provide on-site support during events to ensure smooth delivery

* Assist with post-event reporting and feedback

About You

We’re looking for someone who will thrive in a fast-paced, dynamic environment. The ideal candidate will be:

* Positive – with a can-do attitude and enthusiasm for tackling challenges

* Well-organised – able to work on multiple tasks at any one time, prioritise effectively, and keep on top of deadlines

* Self-motivated – proactive in taking ownership of tasks and willing to go above and beyond

* A team player – understands that that strength of the team comes from all individuals within the team delivering to their best ability

* Has an understanding of IT and enthusiasm to work with technology

* Possession of a clean UK driving licence is essential for this role

Other things you should know about GSi Events

Charitable & Sustainability goals

GSi works closely with over 700 affiliate charities, and with Just Giving to continually strive to create platforms for fundraising. We are proud that our events generate exceeding £12 million of fundraising each year for local, national, and international charities, and we seek to grow this figure each year.

GSi’s sustainability goals are challenging and ever-evolving with technology. We are successfully working towards our events being carbon-neutral. We work with fabulous partners to help us achieve these goals, and to ensure that zero waste from our events ends up in landfill.

Employee health and wellbeing

Enrolment in NEST pension scheme and complementary fresh fruit and coffee making facilities.

How to Apply

We’re looking for two people to start in April so if you think you are good enough to joining our team apply now.

Stage 1

Please send your CV and a short cover letter detailing why you would be perfect for this role with the subject line Assistant Event Coordinator Application – [Your Name].

Stage 2

If we think you might be a great fit for the team, the next stage in our recruitment will be to invite you to an informal information session in March. We will provide you with additional information about what we do, how we are set up as a business, and the ethos of how we try to do it. You will have an opportunity to meet some of the team, and find out if being part of the team is the right move for you.

If you’re ready to take the next step in your events career, we’d love to hear from you