Administrative Assistant to Assistant Superintendent of Elementary Programs and Instruction

Position: Administrative Assistant to the Assistant Superintendent of Elementary Programs and Instruction[...]

Administrative Assistant to the Assistant Superintendent of Elementary Programs and Instructional Services

Reporting to the Assistant Superintendent, this Administrative Assistant supports elementary schools, principals, and secretaries in meeting state and district deadlines. The role requires effective communication and collaboration with administrators, teachers, and parents across in‑person, phone, and email. Responsibilities also include supporting district core priorities such as climate goals, fostering a positive culture, respectful interactions, and flexible teamwork.

Responsibilities

• Communicate effectively with multiple administrators, teachers, and parents.
• Support district core priorities, including climate goals and expectations.
• Contribute to a positive culture and maintain respectful interactions.
• Act flexibly as a team player, adapting to evolving needs.
• Carry out other duties assigned by the Assistant Superintendent.

Minimum Qualifications

• High school diploma or GED, associate’s degree, or bachelor’s degree (preferred).
• At least five years of experience as an administrative assistant or secretary.
• High level of professionalism and confidentiality.
• Passionate commitment to work with district staff.
• Demonstrated positive interpersonal relationships.
• Evidence of ability to establish positive working relationships with all stakeholders.
• Superior verbal and written communication skills.
• Exemplary organizational skills.

Skills Required

• Strong communication skills, including written, verbal, and interpersonal.
• Organize work, prioritize multiple tasks, and meet deadlines.
• Serve as a resource for school secretaries in elementary schools and the Division of Instruction.
• Flexibility and willingness to accept responsibility.
• Accurately prepare, proofread, and process correspondence.
• Proficiency with PC‑based Microsoft Office, Google applications, MiStar, and SMART.
• Accurately input and complete payroll reports for department staff and teacher stipends.
• Prepare and maintain requisitions and purchase orders.
• Track multiple budget codes and balances.
• Quick learning and minimal supervision.
• Create and maintain accurate electronic and hardcopy records.

Conditions of Employment

The position is 260 days/year, non‑union, with insurance benefits. Specific details will be discussed during the interview and at hiring.

Application Process

Submit an application through Applitrack on the Livonia Public Schools website. Upload a cover letter, professional resume, copies of educational documents (transcripts/certificates), and three current letters of recommendation. The posting remains open through at least November 20, 2025 or until a qualified candidate is selected.

EEO Statement

The District prohibits unlawful discrimination on the basis of race, color, religion, sex (including sexual orientation, gender identity, or transgender status), national origin, age, height, weight, marital status, handicap, or disability. For inquiries and grievances regarding discrimination related to race, color, religion, sex, national origin, age, height, weight, marital status, contact the Director of Human Resources at 15125 Farmington Road, Livonia, MI 48154 (734) 744‑2566.

For handicap or disability issues, contact the Director of Student Services at 15125 Farmington Road, Livonia, MI 48154 (734) 744‑2524.

Benefits of Working with Livonia Public Schools

• Medical insurance, including prescription drug coverage
  • District’s contribution: maximum allowed by Michigan law.
  • Family coverage for employees 30+ hours/week.
  • Single coverage for employees 20–30 hours/week.
  • Optional “cash in lieu” for qualified employees.
• Dental, vision, and life insurance
  • District pays 100% of the premium for all employees.
• Long‑term disability coverage
  • District pays 100% of the premium for employees 20+ hours/week.
• Employee Assistance Program for employees and eligible family members
  • Confidential, short‑term counseling, 7 days a week, no cost.
• Paid holidays, earned vacation, sick, and bereavement days.
• Longevity pay.
• Overtime pay beyond 8 hours/day (depending on bargaining unit).
• Paid “act of God” days, such as snow days.
• Opportunity for career advancement.

District Overview

Livonia Public Schools employs approximately 1,900 staff and serves roughly 13,100 students pre‑K through post secondary. The district includes 15 elementary schools, 3 middle schools, 3 high schools, 1 career technical center, 1 early childhood center, and 1 vocational and transition center. Annual budget: $185 million, with state funding of $10,000 per pupil.

Seniority Level

Mid‑Senior level

Employment Type

Part‑time

Job Function

Administrative

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