Administration Coordinator

Are you a highly organised and proactive professional with strong experience managing complex diaries and navigating competing priorities? We are seeking an experienced Personal Assistant (PA) to join our team, a role which offers an excellent opportunity to work closely with Directors, providing exceptional support to assist the smooth and efficient running of part of the delivery function.

In this fast‑paced and varied position, you will provide high‑level, confidential, and responsive PA support. You will take full responsibility for managing demanding, frequently changing diaries and ensuring the Directors’ time is optimised effectively. The role involves coordinating meetings, preparing agendas and supporting materials, and ensuring all logistical details are handled with precision.

You will arrange travel and accommodation, often at short notice, while maintaining accurate administrative and financial records, including the processing of expenses. You will also prepare professional reports, presentations, and documentation, attend key meetings, and produce clear and concise minutes with actionable follow‑up. Managing internal and external correspondence will form a central part of your role, ensuring timely communication and efficient workflow across the leadership team.

This position is based in our Bangor office on Parc Menai with occasional travel to our Chester office based on the Chester Business Park.

You will be a confident and resilient Personal Assistant with previous experience supporting senior leaders. You must be able to manage shifting priorities, make informed decisions, and always maintain professionalism. Strong communication skills are essential, as is the ability to engage effectively with stakeholders at all levels.

You should be highly competent with MS Office and comfortable working with internal systems. A proactive mindset is key as you will be expected to anticipate needs, identify potential issues before they arise, and contribute positively to improving processes and ways of working. Above all, you will be a trusted support to busy Directors, ensuring they remain well‑organised, well‑briefed, and able to focus on their strategic responsibilities.

Joining us means becoming part of a company that’s not only deeply rooted in history but also firmly focused on the future. We’re committed to creating high‑quality rental homes, fostering vibrant communities, and driving sustainable development.

At Watkin Jones, we believe in investing in our people. Here’s what we can offer you:

• Work‑Life Balance: 25 days of annual leave (increasing with tenure), hybrid working arrangements, and discounted gym memberships.
• Wellbeing: Access to ‘Your Wellbeing’ programme & Open Up – a confidential wellbeing platform.
• Rewards: Discretionary annual bonus, health cash plan, life insurance, and more.
• Benefits: Exclusive shopping discounts, and a contributory pension scheme.

This is an opportunity to take on a high‑impact role within a forward‑thinking company. In return, we offer a competitive salary, excellent benefits, and the chance to work on major projects that shape the built environment.

Watkin Jones Group is the UK’s leading developer, builder, and manager of residential‑for‑rent homes, with a rich history dating back to 1791. With 54,000+ homes developed and in‑build across over 254 schemes, we have a proven track record of success. Our operating arm, Fresh, manages over 18,500 units across 58 schemes, representing approximately £1.7bn of assets under management.