Senior Administrator

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Senior Executive / Administrative Support Officer

Location:

Llanelli

Hours:

Monday – Friday, 08:15am – 3:30pm

Contract:

Initially via Teaching Personnel (with opportunity to become permanent)
Sector:
Secondary Education
On-site parking available

About the Role

We are seeking an experienced, highly organised and discreet Senior Executive / Administrative Support Officer to join our secondary school team in Llanelli. This is a key role providing confidential and professional administrative support to the Senior Leadership Team (SLT), while also acting as Clerk to the Governing Body.

This is an excellent opportunity for a skilled administrator who thrives in a fast-paced educational environment and is confident working at senior leadership and governance level.

The position will initially be offered through Teaching Personnel, with the opportunity to transition to a permanent contract for the right candidate.

Key Responsibilities

Executive & Senior Leadership Support

Provide high-level, confidential administrative support to the Headteacher and Senior Leadership Team.

Manage diaries, schedule meetings, and coordinate appointments.

Prepare reports, briefing papers, presentations and correspondence.

Handle sensitive information with discretion and professionalism.

Act as a key liaison between SLT, staff, parents, external agencies and stakeholders.

Clerk to the Governing Body

Organise and administer Governing Body meetings and committee meetings.

Prepare and distribute agendas and supporting documentation in a timely manner.

Attend meetings (some may be outside standard hours by arrangement) and take accurate, professional minutes.

Provide procedural and governance advice in line with statutory guidance.

Maintain governance records and ensure compliance with relevant regulations.

General Administrative Duties

Support whole-school administrative systems and processes.

Maintain accurate records and filing systems (electronic and paper-based).

Assist with policy documentation and updates.

Contribute to the smooth and professional operation of the school office.

What We Are Looking For

We are looking for someone who:

Has proven senior administrative or executive support experience.

Demonstrates absolute confidentiality and professionalism.

Has experience servicing committees or boards (governance experience desirable).

Possesses excellent minute-taking skills.

Has strong organisational and time-management abilities.

Can prioritise workload effectively and meet deadlines.

Has excellent written and verbal communication skills.

Is confident using Microsoft Office (Word, Excel, Outlook, PowerPoint).

Can work independently and use initiative.

Has a calm, solution-focused approach.

Qualifications & Experience

Essential:

Minimum of GCSEs (or equivalent) including English and Maths (Grade C/4 or above).

Level 3 qualification in Business Administration (or equivalent experience).

Experience in a senior administrative role.

Desirable:

Level 4/5 qualification in Business Administration or Management.

Experience working in a school or educational setting.

Previous experience as a Clerk to Governors.

Knowledge of education governance procedures and statutory requirements.

Personal Attributes

Highly organised and detail-oriented.

Trustworthy and discreet.

Professional and confident communicator.

Able to build strong working relationships at all levels.

Committed to supporting the school’s values and safeguarding responsibilities.

Why Join Us?

Opportunity to work in a well-regarded secondary school environment.

Varied and responsible role at senior leadership level.

Clear pathway to a permanent contract for the right candidate.

Term-time working hours (08:15am – 3:30pm).

On-site parking.

Supportive and collaborative working environment.

All appointments will be subject to an enhanced DBS check and satisfactory references in line with safeguarding requirements.

All applicants will require the appropriate qualifications and training for this role. Please see the FAQ’s on the Teaching Personnel website for details.

All pay rates quoted will be inclusive of 12.07% statutory holiday pay. This advert is for a temporary position. In some cases, the option to make this role permanent may become available at a later date.

Teaching Personnel is committed to safeguarding and promoting the welfare of children. We undertake safeguarding checks on all workers in accordance with DfE statutory guidance ‘Keeping Children Safe in Education’ this may also include an online search as part of our due diligence on shortlisted applicants.

We offer all our registered candidates FREE child protection and prevent duty training. All candidates must undertake or have undertaken a valid enhanced Disclosure and Barring Service (DBS) check. Full assistance provided.

For details of our privacy policy, please visit the Teaching Personnel website