Recruiter Specialists Ltd

COMMERCIAL PROPERTY SECRETARY REQUIRED

A rare opportunity has arisen for an experienced Commercial Property Legal Secretary to join a rapidly expanding, modern, mid sized legal firm in the Essex/East London area.

Applicants will have previous experience in Commercial Property and also have worked with a Senior Solicitor or Partner as the role is for a very Senior member of the firm.

Our client is seeking someone full time and office based, the successful applicant will work closely with the Senior Partner on a variety of Commercial Property matters, they will be experienced in audio typing and dictation, have a can do attitude and a mature approach to handling clients.

• Dictation
• File opening formalities, risk assessment forms, sanctions list checks
• Drafting initial letters to other side on residential matters
• Liaising with internal departments to put searches in place and make necessary Land Registry enquiries
• Liaising with internal departments on Land Registry post completion matters
• Dealing with Companies House Registrations
• Raising all bills for Team Solicitors
• All file closing formalities
• Downloading leases, rent deposit deeds, licences etc. from Practical Law and completing first initial draft
• Dealing with standard statutory lease extension matters
• Dealing with requisitions independently and researching Land Registry practice guides to deal with the same
• Drafting statements of account and completion statements and all enquiries relating to the ledger
• Assisting with file reviews and all corrective actions
• Assisting Paralegals/Trainees with queries as and when required
• Maintain organized case files on the Firm’s Practice Management System, managing document flow, indexing, and tracking deadlines, while ensuring all necessary information is readily accessible
• Communicate with clients and other third parties and agents, responding to inquiries, providing updates on case progress, and relaying messages accurately to solicitors and other team members
• Assist with billing processes, tracking time spent on cases, and preparing invoices, ensuring accuracy and timely submission to clients
• Liaising with Team Solicitors on their ADR Reports
• Collaborate effectively with fee-earners, and other business support staff, fostering a co-operative and efficient work environment
• Be a self-motivator with a positive outlook
• Have excellent attention to detail
• Have the ability to maintain a professional and flexible attitude
• Ability to prioritize tasks and work under pressure in a fast-paced environment
• Proficient in Microsoft Office suite and other relevant software applications

For full details please contact Natalie Mayger at The Recruiter Specialists.

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