Laboratory Administrator

Term: 1-Year Contract (with potential for extension)

Schedule: Monday to Friday, 40 hours per week

Reporting to the Canadian Refining Laboratory Manager, the Laboratory Administrator provides administrative and coordination support to the Lloydminster Refinery Laboratory. This role is responsible for supporting daily laboratory operations through document management, communications, reporting, procurement support, invoicing, and general office administration.

• Provide day-to-day administrative support to laboratory leadership and staff.
• Prepare and distribute reports, correspondence, presentations, procedures, and communications.
• Maintain laboratory documentation, records, and departmental resources.
• Coordinate and track invoices, purchase requisitions, and supply orders.
• Support onboarding activities, training records, and departmental schedules.
• Maintain SharePoint sites, distribution lists, and communication channels.
• Coordinate IT, office equipment, and facility service requests.
• Act as a key communication resource within the laboratory and across refinery departments.
• Perform reception and general office administration duties as required.
• Support compliance with health, safety, environmental, and regulatory requirements.

• Legally entitled to work in Canada.
• High school diploma or equivalent required.
• Administrative or Business Diploma preferred.
• Minimum 2 years of administrative experience; industrial, laboratory, refinery, or oil and gas experience is an asset.
• Proficient with Microsoft Office applications, including Outlook, Word, Excel, Teams, and SharePoint.
• Experience with SAP or similar business systems is considered an asset.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent communication, interpersonal, and customer service skills.
• Demonstrated attention to detail, professionalism, and ability to maintain confidentiality.
• Ability to work independently and collaboratively in a fast-paced team environment.

This position is based at the client's Lloydminster Upgrader Complex Candidates must reside in, or be willing to relocate to, the Lloydminster area.