Commercial Administrator

About The Company:

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award‑winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve.

Our commitment to doing business the right way is rooted in our TRUE values
- Trust, Respect, Unity, and Empowerment.

Ranked 36th on Glassdoor’s Best Companies to Work For 2025 — we value and motivate our people.

The OCS Academy offers digital courses and resources to help you build skills and grow your career.

With our Hapi app, you can gain access to exclusive discounts, rewards and wellbeing resources.

600+ live learners across UK&I — Empowering colleagues with further development and qualifications!

Access a portion of earned wages before payday with our Wagestream App! (Contract Specific)

We are currently recruiting for a Commercial Administrator to join our passionate and driven team.

Working closely with the project team, you will ensure compliant procurement, precise financial and commercial data management, accurate documentation, and the efficient control of end‑to‑end commercial workflows. You will coordinate core commercial processes across the project delivery team, enabling Project Managers to confidently lead commercial decision‑making. The role is based in our Edinburgh office.

*** The prospective candidate will obtain SC and BPSS Clearance in order to be considered for this role***

• Desirable to have experience in commercial or project administration, preferably construction, FM, engineering or technical services.
• Excellent attention to detail, and ability to manage commercial data.
• Strong IT skills including Excel, Share Point
• Strong communication skills, confidence engaging with suppliers and clients.
• Ability to manage competing priorities.
• Strong organisational and listening skills with the ability to interpret instructions accurately.
• Ability to obtain and maintain Security Clearance and BPSS.

• Prepare and support Applications for Payment, ensuring accuracy and completeness of supporting documentation.
• Manage and process purchase orders, invoice queries, and monthly commercial reporting.
• Provide monthly WIP data inputs, ensuring accuracy, completeness and audit readiness.

• Liaise with Account Managers, supply chain partners, and internal SPA stakeholders to support commercial and operational workflows.
• Attend meetings, take minutes, produce agendas, and track actions to completion.
• Provide high‑quality general administrative and operational support.

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.