Substitute Typist Clerk; On-Call

Substitute Typist Clerk (On-Call)

Lodi Unified School District

Basic Function: Perform a variety of clerical support duties for an assigned school, department or program according to several specific routines and broadly defined policies and procedures.

Class

Title:

Typist Clerk II

Distinguishing Characteristics: The classification performs complex and diverse clerical duties involving independent judgment and action within a specific office functional area. Requires knowledge of the function served or provides sole clerical support to a major school or district office function.

Representative Duties:

• Type letters, memoranda, bulletins, reports, schedules, lists, handbooks, questionnaires, requisitions or other materials from straight copy, rough draft or verbal instructions.
• Compile information from various sources and type a variety of forms.
• Type and perform other clerical duties for the assigned supervisor, certificated personnel, administrators and other staff members as directed.
• Proof documents for accuracy, completeness and conformance to established procedures.
• Compile and tabulate statistical data.
• Develop and maintain a variety of files and records.
• Input a variety of records and information into computer system.
• Answer telephone, greet students and the public, provide routine information and direct inquiries to the appropriate person or office; make phone calls to request or provide information as directed.
• Assist in maintaining records for an assigned program.
• Operate a variety of office machines including a computer terminal, typewriter, calculator and duplicating machines.
• Participate in the attendance function in a school office as assigned.
• Receive and verify applications for program services; review applications for completeness and accuracy according to program guidelines; recommend eligible program participants.
• Review records according to program guidelines to assure continued eligibility of program participants.
• Enroll students and maintain student records as assigned; assist students with information and services as necessary.
• Order, store and issue supplies and materials as directed.
• Assure the timely distribution and receipt of a variety of records, reports and bulletins as directed.
• Receive, sort and distribute incoming and outgoing mail as assigned.
• Perform related duties as assigned.

Knowledge and Abilities:

• Modern office practices, procedures and equipment.
• Record keeping techniques.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Reading and writing communication skills.
• Oral and written communication skills.
• Basic math.
• Interpersonal skills using tact, patience and courtesy.
• Operation of a computer and assigned software.

Ability To:

• Maintain accurate records and prepare reports.
• Understand and follow oral and written directions.
• Learn to operate a computer terminal.
• Establish and maintain cooperative and effective working relationships with others.
• Type at 45 words net per minute from clear copy.
• Work confidentially with discretion.
• Make arithmetic calculations quickly and accurately.
• Operate a wide variety of office equipment.
• Meet schedules and timelines.
• Plan and organize work.
• Communicate effectively both orally and in writing.

Education and Experience: Any combination equivalent to a high school diploma or equivalent and responsible clerical experience.

Environment:

• Office environment.

Physical Demands:

• Dexterity of hands and fingers to operate a computer, typewriter and other office machines.
• Sitting for extended periods of time.
• Bending at the waist, kneeling or crouching.
• Reaching overhead above the shoulders and horizontally to maintain and retrieve files.

Board Approved 11/2/99