Personnel Assistant at Personnel Department JAESC-District Office

Perform a variety of functions relating to assigned areas of the personnel program with respect to classified or certificated staff; prepare and maintain personnel records and files; provide information and assistance to employees, administrators, job applicants and the general public regarding personnel functions, District policies, procedures and collective bargaining contracts.

LODI UNIFIED SCHOOL DISTRICT

CLASS

TITLE:

PERSONNEL ASSISTANT

Perform a variety of functions relating to assigned areas of the personnel program with respect to classified or certificated staff; prepare and maintain personnel records and files; provide information and assistance to employees, administrators, job applicants and the general public regarding personnel functions, District policies, procedures and collective bargaining contracts.

• Prepare and distribute job announcements and place newspaper advertisements to inform the public and employees of positions available; accept and review applications for certificated and classified positions; inform applicants of results; maintain related applicant records. E
• Prepare and schedule, administer and score, proficiency tests; inform applicants and supervisors of results; sign-up and process new employees; assure payroll and other related documentation is signed; send employment verifications to appropriate agency; mail contract to employees and follow up as necessary. E
• Perform office support and clerical duties as needed; screen visitors and phone calls; make appointments and arrange meetings; maintain files and records; assist employees in completing and submitting a variety of forms regarding employment, payroll and other matters. E
• Provide information and assistance to employees, job applicants and the general public concerning personnel policies and procedures and the interpretation of collective bargaining contracts. E
• Respond to questions from applicants and employees and the general public regarding District policies, contracts, procedures and regulations related to classified or certificated employees. E
• Verify teachers and other certificated employees have proper credentials recorded with the County office; provide information on credential requirements to administrators, teachers, substitutes and applicants; notify certificated staff of credential expiration dates, renewals and maintain current information on credential requirements. E
• Operate a computer terminal to input data and maintain records including placing employees for payroll, determining job codes, pay rates and work years, inputting status changes, resignations and retirements. E
• Compute leaves based on time of service and contract regulations; prepare, post and maintain sick leave, absence, maternity, family care, unpaid leaves and related records; notify employees of sick leave and vacation allotments. E
• Process and maintain employment forms and records; inform payroll of changes as appropriate; process personnel requisitions; prepare, type and distribute correspondence, records and other related personnel reports. E
• Provide assistance at front desk; answer telephones and take messages; provide and process applications, credentials, certificates and other related information; respond to questions related to employment contracts, issues or concerns; open, stamp and distribute mail. E
• Maintain systems for classified or certificated employees; prepare and maintain listings of employees and table of authorized positions. E
• Type a variety of forms, reports, correspondence and other documents; compile and prepare a variety of reports and statistical data as needed to provide back-up data for projects. E
• Process…