Business Assistant II

Business Services at Utah State University is seeking a Business Assistant II to support the Quinney College of Agriculture and Natural Resources. The Business Assistant II is an experienced-level role responsible for processing complex transactions, resolving exceptions, and providing advanced operational support. This role applies independent judgment, supports process improvements, and serves as a resource to entry-level staff.

• Process and maintain supporting documentation for departmental purchasing card (P-Card) transactions, ensuring accuracy and compliance with university policies.
• Coordinate and complete departmental purchases in accordance with university procurement procedures and established financial guidelines.
• Receive and process payments for departmental products and services; prepare and reconcile deposits in a timely manner.
• Review, reconcile, and maintain financial records to ensure accuracy, completeness, and compliance with institutional standards.
• Coordinate, schedule, and participate in departmental meetings, committees, and financial planning discussions.
• Prepare invoices, payment requests, and related financial documentation while monitoring timely receipt of payments.
• Process and reconcile Aggie Creamery and Market transmittals and related financial transactions.
• Organize, maintain, and manage financial records and supporting documentation for audits, reviews, and reporting requirements.
• Support departmental human resources activities, including position postings, onboarding paperwork, and employment personnel action forms for hourly employees, adjunct faculty, and graduate assistants.
• Prepare travel authorizations, reimbursements, and supporting documentation in compliance with university travel policies and procedures.
• Generate, analyze, and distribute routine and ad hoc financial reports for departmental leadership and stakeholders.
• Develop and maintain spreadsheets, databases, and tracking systems to support financial operations and reporting needs.
• Create, monitor, and reconcile invoices to ensure accurate billing and payment processing.
• Manage accounts payable and receivable functions, including transaction tracking, account reconciliation, and follow‑up activities.
• Prepare, review, and process contracts, agreements, claims, and other administrative documents in accordance with university requirements.
• Serve as a resource for faculty, staff, students, and external partners by responding to financial inquiries and providing guidance or referrals as appropriate.
• Assist with financial transitions, process improvements, and special projects that support departmental operational effectiveness.
• Perform other duties and special assignments as needed to support departmental and university objectives.

Minimum Qualifications:

• Four years of related work experience; or an associate degree/technical training plus two years of related work experience; or a bachelor’s degree in a business field is required

Preferred Qualifications:

• Experience with Excel and other Microsoft Office products

Commensurate with experience, plus excellent benefits

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

Founded in 1888, Utah State University is Utah’s premier land‑grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to…