Staff Assistant II

The Staff Assistant II provides administrative support to the Utah Cooperative Fish & Wildlife Cooperative Research Unit, serves as Office Coordinator for the Wildland Resources Department, and functions as Building Coordinator for the Natural Resources building.

50% Utah Cooperative Fish & Wildlife Research Unit Staff Assistant

Monthly reporting to federal headquarters, clerical assistance for travel, scheduling and correspondence, tracking of expenses, data entry, and deadline compliance.

• The staff assistant performs a variety of administrative support duties in support of the Coop Unit leaders and staff. Typical functions include but are not limited to:
• Performs office coordination duties, including scheduling, filing, preparing paperwork, ordering supplies, and/or managing inventories
• Seeks ways to improve efficiency of services and develops processes to streamline procedures
• Maintains and creates Digital Measures content
• Submits and tracks unit business transactions
• Writes, edits, and coordinates the development of promotional materials, educational materials, training manuals, newsletters, and/or brochures
• Coordinates Unit activities, conferences and events
• Trains and guides student employees
• Provides training, instruction, and/or consultation to students, faculty, and/or staff in the use of specialized services
• Submits monthly budget reports to federal headquarters
• Schedules and coordinate meetings, events, interviews, appointments and other similar activities
• Represents the Coop in a positive manner with students, staff, faculty, and the community
• Performs other job-related duties as assigned

50% Wildland Resources Department Office Assistant & Natural Resources Building Coordinator

The staff assistant performs a variety of administrative support duties to maintain a high-functioning Wildland Resources Department office, and provides oversight and stewardship of the Natural Resources Building. Typical functions include but are not limited to:

• Coordinates/schedules m and patio use
• Responds to building issues as they arise;
• Issues building related announcements to faculty and staff
• Liaison to Fire Marshall;
  Safety Officer
• Organizes building, office, and lab access by preparing key requests for faculty, staff, and students
• Coordinates and tracks users of WILD and COOP fleet vehicles; compiles and documents trip reports; issues keys to vehicles as appropriate
• Maintains WILD tagged equipment inventory records and submits annual reports
• Maintains  office copier, office & clerical supplies
• Organizes and distributes WILD faculty and staff mail, packages
• Assists with WILD department events & functions
• Represents the WILD department in a positive manner with students, staff, faculty, and the community
• Performs other job-related duties as assigned

Minimum Qualifications:

• Two years of experience in an office setting or an associate degree/vocational training is required.

Preferred Qualifications:

• Bachelor’s degree; education or prior experience in a natural resources discipline

Knowledge, Skills, and Abilities:

• Skilled with computers and related software.
• Skilled with basic office equipment, including printers, copiers, and telephone systems.
• Good organizational skills.
• Strong verbal and written communication skills.
• Ability to handle sensitive and confidential business data and personal information.
• Ability to work without supervision.
• Knowledge of University policies and procedures.
• Excellent customer service skills.

Along with the online application, please attach:

• Resume to be uploaded at the beginning of your application in the Candidate Profile under "Resume/CV"
• Cover letter to be typed/pasted at the end of your application

** Document size may not exceed 10 MB.**