Program Assistant III

The ADRC Program Assistant III provides core communications, outreach, and administrative support to the ADRC Director and Program Coordinator. This position serves as the day-to-day coordinator for center communications and promotional campaigns, including writing content for social media and newsletters, writing and updating website content, designing digital assets, and organizing promotional materials. Must be able to write effectively in formal (story-form) and informal (email) contexts.

Additionally, this role serves as the lead support for community outreach events and exhibits across Northern Utah, which includes packing, transporting, setting up, and staffing informational booths and tables. The position also assists with maintaining the ADRC research registry database, coordinating logistics for webinars, events, and meetings, and providing general clerical office support. Regular on-campus presence in Logan, UT, and occasional travel to community events throughout Northern Utah are required.

On rare occasions travel may be required to Southern Utah.

Reporting and Supervisory Responsibilities

The Program Assistant III reports to the ADRC director and Program Coordinator and has no supervisory responsibilities.

Communications & Digital Content Coordination:

• Creates, formats, and schedules engaging content across ADRC social media channels (e.g., Instagram, Linked In, Facebook) and maintains an active content calendar.
• Assists in writing content, designing layout, and creating digital newsletters, reports, and distribution campaigns.
• Formats and prepares promotional flyers, event graphics, informational brochures, signs, and program handouts.
• Coordinates routine website updates, including posting upcoming events, research updates, and new resources.
• Assists with basic photo and video capture at center events.

Community Outreach & Event Tabling:

• Serves as the primary center representative for community exhibits, health fairs, senior expos, and outreach events throughout Northern Utah.
• Manages tabling logistics: packs event supplies, loads vehicles, transports materials, sets up and breaks down display booths and banners, and actively staffs tables to interact with attendees and distribute center resources.
• Works with students who may also be tabling an event.
• Coordinates logistical details for center webinars, meetings, and public forums (e.g., Zoom links, room reservations, catering/supplies, and attendee check-in).

Administrative & Office Operations:

• Performs general office management tasks including scheduling meetings, filing, processing routine purchasing paperwork, monitoring inventories, and ordering outreach swag/supplies.
• Answers general center phone inquiries and monitors the main email inbox using standardized reply guidelines.
• Helps onboard, guide, and assign daily operational tasks to undergraduate student interns or hourly workers.
• Supports the center in all reporting and compliance.

Research Registry & Participant Support:

• Assists with data entry, routine monitoring, and record maintenance for the ADRC Research Registry database.
• Maintains strict compliance with Institutional Review Board (IRB) ethics and confidentiality requirements.
• Connects interested community registrants with appropriate active research studies.

General Support:

• Performs miscellaneous program-related and clerical duties as assigned by center leadership.

Minimum Qualifications

• Four years of experience; or an associate degree/technical training plus two years of experience; or a bachelor’s degree is required.
• Excellent interpersonal communication skills.
• News story and Press Release writing skills.
• College-level writing skills with familiarity in AP Style.

Knowledge, Skills, and Abilities

• Communications:
  Collaborate with the college Communications Team to extend marketing and communication support, ensuring synergy between the ADRC and college efforts. Serve as a college communicator for the ADRC. Create written content for newsletters, email campaigns, brochures, social media, and the ADRC website.
• Digital Media:
  Create visual materials and formatting layouts using digital design tools (e.g., Canva, Adobe Creative Suite). Familiarity with scheduling/managing social media platforms and email marketing tools (e.g., Constant Contact).
• Outreach & Event Coordination:
  Ability to organize and execute logistics for in-person community events, tabling exhibits, and virtual webinars. Comfortable transporting, assembling, and…