Proposal Development Specialist II

Overview

S.J. and Jessie

E. Quinney College of Agriculture and Natural Resources at Utah State University invites applicants for a full-time Proposal Development Specialist position.

Incumbents in the Proposal Development Specialist series work with faculty to develop and submit proposals to a wide range of external funding agencies and organizations, including both public and private entities.

This position is funded for 1 year but may be longer contingent upon funding and need.

Estimated start date is December 1, 2025

• Reviews application guidelines, evaluates funder criteria and priorities, and interprets funding agency requirements.
• Drafts non-technical and transitional sections of a proposal.
• Assists with the preparation of proposal budgets, working closely with Business Services staff and Sponsored Programs.
• Reviews proposal components for typos, grammatical errors, clarity, format, and adherence to RFP requirements.
• Prepares, manages, and submits proposals in a timely manner via USU’s internal proposal management system, working with Sponsored Programs and other university compliance offices, as necessary.
• Prepares and manages proposal packages in external electronic submission portals, as appropriate.
• Serves as an administrative liaison to collaborating institutions to obtain required subaward documentation.
• Recommends changes in proposal scope, format, and content, restructuring and editing as necessary.
• Fosters opportunities for collaborative efforts with other USU faculty.
• Promotes cooperation between colleges or departments and develops teams involving multiple campus organizations.
• Develops and analyzes reports using institutional data, researches and prepares materials to represent sponsored research activity.
• Works closely and collaboratively with Research Development and other proposal development staff.
• Engages in appropriate professional development activities and ad hoc projects, as requested.
• Performs miscellaneous job-related duties, as assigned.

• Six years of related work experience or a Bachelor’s degree plus two years of related work experience or a Master’s degree, or an equivalent combination of education plus experience is required.
• Proven experience writing, coordinating, and managing proposals to federal, state, or private funding sources.

• Advanced proficiency in Microsoft Word and Excel, and basic working proficiency in PowerPoint.

• Demonstrated flexibility, versatility, and ability to manage multiple projects with tight deadlines.

• Ability to facilitate proposal development by faculty with diverse backgrounds and experience across departmental, disciplinary, and institutional boundaries.

• Experience with or knowledge of major funders or programs supporting programmatic implementation and demonstration grants.
• Federal agencies and land-grant universities and their funding processes.
• Budget development and cost-sharing for competitive funding requests/proposals.

• Knowledge and understanding of proposal writing procedures and requirements.
• Knowledge and understanding of research and creative activity funding agencies.
• Knowledge of strategic planning.
• Excellent written and oral communication skills.
• Skilled at project management.
• Skilled at technical writing.
• Leadership abilities.
• Ability to facilitate proposal development by faculty with diverse backgrounds and experience across college, departmental, disciplinary, and institutional boundaries.
• Ability to work on multiple projects simultaneously and under tight deadlines.
• Ability to develop and deliver trainings and/or workshops.
• Ability to make complex administrative/procedural decisions and judgments.

Along with the online application, please attach:

• Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
• Cover letter to be typed/pasted at the end of your application

** Document size may not exceed 10 MB.**

Commensurate with experience, plus excellent benefits

Employees work indoors and are protected…