Staff Assistant Utah Forest Restoration Institute; UFRI - Staff Assistant II

Position: Staff Assistant Utah Forest Restoration Institute (UFRI) - Staff Assistant II
Overview

The Utah Forest Restoration Institute (UFRI) in the Department of Wildland Resources (WILD) at Utah State University (USU) is seeking a dedicated part-time (0.5 FTE) Staff Assistant (Staff Assistant II) to provide administrative support to UFRI leadership and assist with the day-to-day operation and management of the institute. The Staff Assistant will serve as a key member of our growing team, ensuring the professional, effective, and efficient execution of the processes and workflows of the institute and playing a critical role in advancing our mission of reducing wildfire risk and promoting forest health across the state.

Responsibilities

• Provide scheduling and calendar support for the UFRI Director and Associate Director.
• Sort, screen, and distribute incoming and outgoing mail.
• Monitor and maintain institute email account; answer phone and emails and/or direct them to the appropriate parties; and receive and direct visitors.
• Perform routine office functions, including data entry, filing, and archiving.
• Curate contact lists of internal and external stakeholders and maintain listservs and electronic distribution lists (e.g., Mail Chimp).
• Conduct research, compile data, and compose standard documents, correspondence, reports, and presentations.
• Plan, or assist in the planning of, UFRI programmatic activities and events.
• Manage and maintain UFRI office spaces and supervise student employees.
• Assist in planning and administration of institute staff travel, including processing of travel authorizations and travel reimbursements.
• Perform miscellaneous job-related duties as assigned.

Qualifications

Minimum Qualification:

• Two (2) years of experience in an office setting or an associate degree/vocational training.

Preferred Qualifications:

• Bachelor's degree.
• Previous relevant work experience in an academic setting (higher education).
• Knowledge of Utah State University policies, procedures, and systems.

Knowledge, Skills, and Abilities:

• Excellent organizational skills.
• Excellent critical thinking skills.
• Adept at exercising sound judgment and creative problem solving.
• Strong oral and written communication skills.
• Advanced word processing and spreadsheet/database skills.
• Advanced skills with routine office equipment, including printers/scanners/copiers, telephone systems, and audiovisual equipment.
• Ability to work with little or no supervision.

Required Documents

Along with the online application, please attach:

1. Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV"

2. Name and contact information for 3 professional references to be entered into Candidate Profile

3. Cover letter to be typed/pasted at the end of your application

** Document size may not exceed 10 MB.**

Advertised Salary Minimum $16,675;
Commensurate with experience, plus excellent benefits.

ADA

Employees work indoors and are protected from weather and/or contaminants, but may experience occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights

The S. J. & Jessie

E. Quinney College of Natural Resources is nationally and internationally recognized for its research, extension, and teaching on natural and socio-environmental ecosystems.

It is a high-impact college at Utah State University with over $15M in research funding annually, 55 tenure-track faculty in three departments, and close partnerships with federal and state natural resource agencies.

The Department of Wildland Resources in QCNR encompasses research in applied terrestrial ecology, including the ecology and management of wildlife, forests, rangelands, conservation biology, and climate change adaptation.

Award-winning faculty teach courses that prepare students for professional careers in many natural resources fields, including programs accredited by the Society of American Foresters and the Society for Range Management and aligned with the Society of Ecological Restoration.

University Highlights

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge…