Leapros: Onboarding Specialist - St. Charles, IL

Compensation: $58,656.00 - $62,500.00

This position is responsible for ensuring a seamless and efficient onboarding process for our field employees while collaborating closely with our clients and internal team members. Your Spanish language skills will be essential in supporting our diverse candidate pool and expanding our services to Spanish-speaking communities.

• Collaborate with candidates and client HR teams to coordinate, schedule, and facilitate client-specific onboarding requirements and training.
• Ensure candidates receive the necessary information and resources for successful completion of the onboarding process.
• Guide and facilitate candidates through the onboarding process, ensuring they complete required steps based on the client requirements and the project location in both English and Spanish.
• Address any questions or concerns candidates may have during the onboarding journey in English and Spanish.
• Act as a point of contact between our recruiters, candidates, and clients to ensure all necessary documentation is collected and reviewed for accuracy.
• Communicate effectively with all stakeholders to provide updates on the onboarding progress.
• Initiate and manage the process of conducting background checks and drug screenings for candidates, ensuring compliance with all relevant regulations and client requirements.
• Verify employment eligibility and ensure I-9 compliance
• Complete the e-verification process for candidates as per legal and industry standards.
• Accurately enter and maintain candidate information in our internal applicant tracking system.
• Coordinate and schedule new hire onboarding training sessions for our clients, ensuring smooth delivery and client satisfaction.
• Conduct regular audits to ensure data integrity and completeness.
• Collaborate with the Operations and Payroll Team to obtain and verify hours and timesheets from field employees as needed.
• Assist in resolving any discrepancies related to payroll and onboarding records.
• Provide general administrative support to front and back office as needed.
• Translate onboarding materials, forms, and communications between English and Spanish as needed
• All other duties as assigned.

• Fluency in both Spanish and English (written and verbal)
• Bachelor's degree or equivalent practical experience preferred in HR, Marketing, Communications, etc.
• Previous experience in project coordination, onboarding, or HR administration preferred
• Strong organizational skills with the ability to manage multiple tasks efficiently required
• Excellent communication skills, both written and verbal, to interact with candidates, clients, and internal team members.
• Detail-oriented with a focus on accuracy and compliance.
• Familiarity with applicant tracking systems and HR software is a plus.
• Experience with Avionte a plus.
• Ability to work collaboratively in a fast-paced and dynamic environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant tools

• Required to sit, stand, walk; talk and hear; see; and ability to touch and handle tools and/or controls, including a computer and phone.
• Ability to lift up to 10 pounds occasionally.
• Noise level is typically moderate.

Pay Transparency: A reasonable estimate of the available pay scale for this position is $65,000 to $70,000 per year plus commissions. The actual compensation offered may vary depending on qualifications and other factors essential to the performance of duties and is determined by the hiring authority.

We are committed to our core values and guiding ethical principles, to conducting business in a non‑discriminatory manner, and to operating in strict compliance with applicable federal and state laws pertaining to Equal Employment Opportunity. This commitment enhances our ability to conduct business with the highest level of integrity, solidifying our position as the most trusted workforce solutions partner.