Association Manager

Overview

The Association Manager supports the daily operations of one or more nonprofit healthcare associations managed by Affinity Strategies. Working under the direction of the Executive Director, this role focuses on executing administrative, membership, event, communication, and committee functions to ensure the associations operate smoothly and deliver value to their members. The Association Manager serves as a primary point of contact for members and volunteers, providing exceptional service while ensuring accuracy, organization, and timely follow-through.

This is a detail-oriented, service-driven role that contributes directly to the member experience and overall operational success of each client association.

• Serve as primary liaison to assigned Boards, Committees, and Task Forces
  , ensuring seamless communication and operational alignment.
• Schedule and facilitate meetings, prepare agendas, record and distribute minutes, and track follow‑up actions.
• Collaborate with the Executive Director to identify opportunities, address challenges, and implement strategic initiatives.
• Provide governance support to volunteer leadership and ensure compliance with organizational policies and bylaws.

• Support the planning and execution of in‑person and virtual education programs
  , including speaker and faculty coordination, abstract management, participant tracking, and material preparation.
• Partner with the Meetings & Events team to ensure smooth on‑site delivery and an exceptional attendee experience.
• Manage special programs
  , awards, and application processes as assigned.

• Execute approved projects and initiatives with attention to quality, timelines, and outcomes.
• Maintain proficiency in association technology platforms, including Member Clicks
  , abstract/speaker management systems, survey tools, and mobile applications.
• Coordinate website updates, e‑mail communications, and other digital engagement initiatives.
• Generate reports, routine correspondence, and documentation as requested.
• Continuously seek opportunities to enhance processes, improve member value, and contribute innovative ideas to organizational growth.

• Attend and support annual client conferences and other key events, assisting with logistics, registration, and on‑site coordination.

• Perform additional responsibilities as assigned to support client success and organizational excellence.

• Minimum of 3 years of association management experience, preferably within the healthcare or medical society sector.
• Strong understanding of association governance, committee management, and continuing education programming.
• Proven ability to manage multiple projects simultaneously in a fast‑paced, deadline‑driven environment.
• Excellent written and verbal communication, interpersonal, and organizational skills.
• Experience with the following platforms preferred:
  • Member Clicks (AMS)
  • Abstract and Speaker Management Systems
  • Survey Monkey or similar survey tools
  • Microsoft Office Suite
  • Cadmium
  • Zoom and virtual event platforms
• Ability to travel out of state (approximately 2‑3 times a year) and work on‑site at client meetings as needed.

At Affinity Strategies, we’re a mission‑driven team dedicated to empowering professional medical associations through strategic leadership, operational excellence, and member engagement.

This role offers a unique opportunity to work side‑by‑side with executive leadership, influence organizational strategy, and grow into a future Executive Director position
.