Administrative Assistant

Overview

Systems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. With over 50 years of business expertise and consistent growth, we are known for continuous innovation for our government customers, in both the US and abroad. Our exceptionally talented team is highly collaborative in spirit and practice, producing Results that Matter. Come work with the best!

We offer opportunity, unique challenges, and clear-sighted commitment to the mission. SPA:
Objective. Responsive. Trusted.

The Space and Intelligence Division provides professional services to the US Space Force, Combatant Commands, Intelligence Community, and NASA. Our work includes enterprise architectural assessments, systems engineering and integration, test, planning and execution, cost estimating and analysis, acquisition support, and cybersecurity. We are trusted partners developing approaches and concepts to meet emerging high priority needs, assessing cutting-edge technologies, and supporting capabilities for our National Defense.

Come join the fastest growing Division at Systems Planning and Analysis, Inc.!

The Intelligence Programs Group (IPG), part of SPA's Space and Intelligence Division, is a specialized provider of systems engineering and trusted advisory services to the Space and National Intelligence community. We utilize mission-proven, data-driven advisory tools and capabilities. We provide highly technical support to ensure the government acquires cutting edge technology necessary for our National Defense. Our portfolio includes the National Geospatial-Intelligence Agency (NGA), National Reconnaissance Office (NRO), and National Aeronautics and Space Administration (NASA).

Come where you will be part of our high-caliber team!

Responsibilities

We are seeking an Administrative Support (AS) professional to provide comprehensive administrative support services across the Office of Space Launch (OSL) enterprise. This role is located at Vandenberg Space Force Base, CA, and supports managers, offices, and functional teams by delivering reliable, responsive, and customer-focused administrative services in accordance with NRO policies, procedures, and operational priorities.

The Administrative Support professional establishes and maintains effective working relationships with customers and stakeholders both internally and externally. This role is essential to ensuring efficient office operations, effective communication, and continuity of business activities across the OSL enterprise.

This position requires a highly organized, customer-focused administrative professional who understands how to effectively support Government leadership and enterprise operations. The successful candidate will demonstrate professionalism, discretion, technical proficiency with office tools, and a commitment to delivering high-quality administrative support services.

Key responsibilities include but are not limited to the following:
Provide day-to-day administrative support across the OSL enterprise, including office administration, calendar and meeting management, clerical services, travel coordination, visitor support, and records management. Manages and maintains schedules of appointments and meetings for managers, offices, and functions based on Government-established priorities, ensuring accurate coordination and timely execution.

Tracks the status of incoming and outgoing correspondence and action items, passing and receiving clearances, preparing access lists, managing office file plans, and maintaining document archiving in accordance with NRO records management requirements. Will coordinate and process travel arrangements, training requests, POV vouchers, and related documentation for managers and staff.

Supports visitor and guest escorting, conference room management, and meeting support, ensuring meeting spaces and equipment are properly functioning and ready for use. Plans, schedules, organizes, and executes meetings, conferences, site visits, and off-site events, including preparing and disseminating presentation materials and background information to stakeholders and attendees…